Executive Assistant (Temporary)

Position Summary:

Provides high-level confidential administrative support to the Vice President for Technology Solutions & Services / Chief Information Officer managing daily operations anticipating executive needs and solving problems independently. This temporary in-person role is intended to maintain continuity during an extended leave period and requires strong judgment discretion initiative and the ability to quickly manage complex scheduling communications meeting preparation travel expenses and executive office operations.

This is a fast-paced service-oriented and highly collaborative environment requiring professionalism adaptability attention to detail and the ability to interact effectively with university leadership internal stakeholders external partners and members of the broader Rice community. The position requires working autonomously and exercising sound judgment on important and time-sensitive matters.

Workplace Location: This position is exclusively on-site necessitating all duties to be performed in-person. Per Rice policy 440 work arrangements my be subject to change.

Hiring Range: $63100 to 70000 (if annualized) based on experience and qualifications.

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Requirements:

• Bachelors degree
  • In lieu of the education requirement additional related experience above and beyond what is required on an equivalent year-for-year basis may be substituted
• 2 years of related experience in a fast-paced environment preferably supporting high-level executives.

Skills:

• Excellent verbal and written communication skills including strong editing proofreading and letter composition abilities.
• Exceptional planning multitasking and organizational skills with meticulous attention to detail and a strong sense of urgency.
• Demonstrated ability to handle sensitive issues maintain strict confidentiality and interact professionally with all levels of internal and external staff.
• Strong judgment decision-making and problem-resolution skills to manage competing priorities in a high-pressure environment.
• Proficiency with common workplace platforms such as Google Workspace Microsoft Office Zoom Box or shared document systems and travel/expense platforms.
• Ability to quickly learn executive preferences office protocols systems and stakeholder relationships with minimal ramp-up time.

Essential Functions:

• Provides direct administrative and project support to the CIO including developing briefings itineraries and meeting agendas.

• Tracks follow-up items action steps deadlines and pending responses arising from executive meetings.
• Manages a high-volume executive calendar involving senior university leaders internal technology leadership external partners vendors and time-sensitive institutional priorities.
• Proactively resolves scheduling conflicts protects executive focus time and anticipates preparation needs for upcoming meetings.
• Serves as the primary liaison for internal and external constituencies; screens calls/correspondence drafts communications and keeps the CIO updated on critical issues.
• Organizes and maintains the executive office operations including managing filing systems ensuring proper documentation retention and coordinating office-related tasks as needed.
• Works independently or collaboratively from project inception to completion.

Additional Functions:

• Performs ad hoc tasks in support of the Vice President for Technology Solutions & Services /Chief Information Officer and the executive office.
• Serves as a liaison to internal and external stakeholders on behalf of the CIOs office as needed.
• Coordinates and hosts events such as department All-Hands meetings.
• Reviews and processes expense reports and invoices.
• Demonstrates a consistent commitment to customer-focused quality service.

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.