Executive Assistant
Job Location:
San Jose, CA - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Job Summary
NetApp is seeking an Executive Assistant to provide highimpact administrative and operational support to executives within our Business Technology Operations organization. This unique role offers broad exposure across the organization and meaningful visibility to senior leadership. As a trusted partner you will contribute to initiatives that help drive business priorities strengthen collaboration and support NetApps continued growth and innovation.
This role is based out of our San Jose CA office and offers strong visibility to NetApps executive leadership teams. The Executive Assistants scope and responsibilities may flex based on the executives role business needs personality and communication style.
At NetApp talented Executive Assistants understand that an executives success is deeply connected to their own. As a global leader in intelligent data infrastructure NetApp fosters a collaborative inclusive and forwardthinking culture with meaningful opportunities for growth. We are excited to welcome another strong contributor to our team of proactive Executive Assistants who help move our business forward.
Responsibilities
Administrative Operations
Administrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine. You will:
- Manage daytoday calendars to optimize the executives time and ensure preparedness for meetings and key priorities
- Coordinate internal and external meetings including team meetings extended staff meetings allhands offsites and oneonones
- Organize businessrelated meetings including catering materials and logistics
- Manage calls on behalf of the executive as appropriate resolving routine and complex inquiries
- Arrange domestic and international travel in alignment with company travel policies including visas documentation and cost considerations
- Verify and approve transactions on behalf of the executive
- Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports
Operations Strategy & Project Management
This role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders. You will:
- Collaborate on special projects and serve as a key point of contact to ensure departmental goals milestones and initiatives align with the annual business cycle
- Track progress follow up on deadlines and provide reminders on deliverables
- Proactively manage calendar priorities around customer meetings forecasts earnings releases Board of Directors meetings and key initiatives
- Support leadership meetings by taking notes and tracking action items
- Conduct research and prepare reports presentations and supporting materials
- Adapt to evolving business processes and understand the relevance of performance metrics
- Support budget tracking bill payment and the ordering and maintenance of supplies and equipment
Communication & People Partnership
As a liaison for the executive you will:
- Act as a gatekeeper for inquiries from customers employees senior leaders and visitors triaging requests and coordinating next steps
- Effectively partner with crossfunctional teams and senior leaders inside and outside of NetApp
- Maintain a strong pulse of the business staying attuned to organizational priorities and emerging issues
- Partner with Corporate Communications to support messaging and materials tied to key initiatives
- Support onboarding of new employees and training of new team members
Experience Were Looking For
- Proven ability to execute administrative tasks with discretion accuracy and attention to detail
- Proactive solutions-oriented mindset
- Strong written and verbal communication skills focused on clarity and follow-through
- Ability to partner effectively with senior leaders and external stakeholders
- Proficiency with Microsoft Office Outlook calendaring Zoom and audio/visual conferencing tools
- Intermediate project management experience with ability to work under pressure and meet deadlines
- Experience supporting budgets and event planning
- Bachelors degree or equivalent relevant experience
- Customer-centric approach
- Agility and flexibility in dynamic fast-changing environments
- Willingness to continuously learn and take on new challenges
- Strong collaboration skills with confidence to suggest process improvements
- Resourceful solution-oriented attitude with no task too big or too small
- Sound judgment ability to influence others and comfort navigating ambiguity
Compensation:
The target salary range for this position is 100300 - 149600 USD. The salary offered will be determined by the candidates location qualifications experience and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards reflecting a variety of factors and include a comprehensive benefits package. This may cover Health Insurance Life Insurance Retirement or Pension Plans Paid Time Off various Leave options Performance-Based Incentives employee stock purchase plan and/or restricted stocks (RSUs) with all offerings subject to regional variations and governed by local laws regulations and company policies. Benefits may vary by country and region and further details will be provided as part of the recruitment process.
Required Experience:
IC
About Company
Turn a world of disruption into opportunity with intelligent data infrastructure from NetApp. Realize seamless flexibility—any data, any workload, any environment—with the only enterprise-grade storage service embedded in the world’s biggest clouds.
