Executive Assistant

At Mudflap were modernizing the $1 trillion trucking industry the backbone of the U.S. economy. By helping over 100000 underserved small businesses save over $1 billion on fuel Mudflap has grown into a profitable fintech platform that processes billions in annual payment volume.

As our Executive Assistant youll be the operational backbone for our co-founders and a key partner to the broader executive team. Youll develop a deep understanding of how our leaders work what matters most to the business and where your judgment can create the greatest leverage.

Part calendar strategistyoull develop a point of view on how executive time should be spent and make thoughtful tradeoffs to protect it.

Part systems builderyoull design the workflows tools and operating rhythms that keep priorities organized and moving.

Part communications operatoryoull synthesize information direct attention to what matters and help executives communicate clearly and effectively.

Part problem solveryoull spot gaps anticipate needs and take action without waiting to be asked.

Mudflap moves fast. We value urgency ownership resourcefulness and people who step beyond their job descriptions to help the company win. If you treat upward management as a craft and get genuine energy from making ambitious leaders more effective this role is for you.

Work Location: This role is based in Palo Alto CA and is primarily in office. It requires flexibility and responsiveness including support outside standard business hours.

To support our team we offer:

• Commuter benefits to ease your travel

• Lunches and snacks to keep you fueled

• A collaborative high-growth environment where youll work closely with talented teammates across the company

Expectations (In this role you will):

• Own executive time with a point of view. Manage complex calendars anticipate conflicts make informed tradeoffs and ensure our leaders focus on the work that creates the most value.

• Keep leaders ahead of whats coming. Track priorities and commitments surface blockers and ensure executives have the context and preparation required for important decisions and meetings.

• Build systems that create leverage. Design lightweight workflows and communication rhythms that improve organization alignment and follow-through across the executive team.

• Serve as a communications operator. Draft and coordinate executive communications synthesize inbound information and translate it into clear priorities and recommended actions.

• Make execution feel seamless. Own travel expenses Board and investor logistics leadership meetings offsites and occasional personal support with exceptional care and attention to detail.

• Work smarter with AI. Use Claude and other tools to improve research preparation communication and workflows while exercising sound judgment with confidential information.

Experience (What we look for):

• 5 years supporting founders or C-level executives in a fast-paced high-growth environment; we care more about the complexity and impact of your work than a specific number of years.

• Upward management as a craftyou anticipate what leaders need keep them organized and accountable and make them more effective without creating unnecessary overhead.

• Excellent written communication including the ability to synthesize complex information and write clearly in someone elses voice.

• Strong systems thinking and a track record of improving processes workflows and tools.

• Sharp prioritization instincts exceptional judgment and the ability to hold significant context while making decisions independently.

• Presence composure and discretion that allow you to earn trust quickly and remain effective under pressure.

• Genuine enthusiasm for AI and demonstrated ability to use technology to work faster and more effectively.

• Fluency with Claude Google Workspace Slack and Ramp or the ability to become highly proficient quickly.

This environment will not be right for everyone. The right person will be energized by high expectations close partnership with our co-founders and the opportunity to help build a company with significant long-term potential.

Perks and Benefits (What we offer):

• Competitive salary and equity in a high-growth startup

• Multiple health benefit options

• Responsible Time Off

• 401(k) matching

• Opportunities and support for major career growth

• Annual Company offsite event (Mudfest!)

The starting salary range for this role is $120000-$135000. This information will reflect the base salary range for the position based on current market data which may be subject to change. The candidates skills experience and other relevant factors will determine the exact compensation.

Company Overview (Who we are):

Mudflap is on a mission to transform trucking and logistics by leveling the playing field for owner-operators and small fleets. Backed by QED Matrix Partners Commerce Ventures NFX and 500 Startupsand recognized on the Forbes Fintech 50our team brings experience from Disney Uber Procore DoorDash Google Meta Capital One Affirm and Brex.

Here are the core values that we believe in and look for in new teammates:

• Be Customer Obsessed: We deeply understand customer needs and put our customers at the center of everything we do

• Make it Count: Act like an owner by focusing on the impact of your work

• Find a Way: Be a creative problem solver who pushes past roadblocks to win for our customers and our teammates

• Sweat the Details: We keep our standards high and achieve them by paying attention to every detail

• Be Curious: Use a growth mindset to question assumptions take calculated risks and stretch the boundaries of whats possible

Required Experience:

IC