Executive Assistant (Office Operations)

Executive Assistant (Office Operations)

Location: Dublin OH

At Hi-Way Paving we are general contractors in the construction field that specialize in significant amounts of concrete paving storm drainage and excavation on highways and airfields.

We are seeking an Executive Assistant (Office Operations) to support our Dublin office and provide direct administrative support to three executives our Chief People Officer (CPO) Chief Financial Officer (CFO) and Chief Estimator.

This is a highly visible hands-on role that blends executive support office management and internal coordination. The right person will be a strong communicator a natural organizer and someone who takes pride in creating a welcoming well-run environment for both employees and visitors.

This role will have a heavier focus on supporting the CPO through calendar management communication coordination and helping keep key initiatives moving forward. At the same time this individual will serve as a central point of coordination for the Dublin office helping ensure day-to-day operations run smoothly and efficiently.

The person in this role will play an important part in the overall function and atmosphere of the office helping leadership stay organized supporting team operations and contributing to a professional positive workplace environment.

This position is primarily in-office (80%) with limited flexibility for remote administrative work. Occasional after-hours support or light travel may be required.

If youre the kind of person who notices what needs to be done and takes initiative to make it happen this role is for you.

What Youll Do:

Executive Support (50%)

• Manage calendars scheduling and travel for the CPO (primarily) as well as provide support to the CFO and Chief Estimator as needed.
• Draft communications assist with internal messaging and help coordinate communication plans.
• Keep priorities organized and help ensure follow-through on key initiatives (light chief of staff support).
• Handle expense reporting and occasional personal assistant tasks (e.g. coordinating executive logistics such as vehicle drop-off/pick-up).

Office Operations & Experience (40%)

• Serve as the primary point of contact for all Dublin office needs (approx. 12 offices shared spaces).
• Coordinate with vendors (cleaning maintenance supplies etc.) and manage facility-related requests.
• Maintain office organization including stocking the pantry managing supplies and ensuring shared spaces are clean and functional.
• Support in-office meetings and events (setup food/beverage coordination room readiness).
• Take ownership of the overall office experience creating a welcoming professional and well-run environment.

Coordination & Support (10%)

• Partner with the Technology Manager to support basic office technology needs (e.g. coordinating equipment managing shipments and light troubleshooting coordination)
• Support CFO team members working regularly in the office with administrative or logistical needs (e.g. mail shipping etc.).
• Assist with light tracking of office-related expenses and budgets.

What We Look For

• 25 years of experience in an administrative executive assistant or office operations role preferred.
• Strong written and verbal communication skills; ability to draft clear professional communications.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• A proactive get it done mindset - someone who takes ownership and follows through.
• Comfortable balancing structured executive support with hands-on office tasks.
• Strong interpersonal skills. A natural host who creates a positive and welcoming environment.
• Proficiency in Microsoft Outlook (experience with expense tools like Concur HCM systems like Paylocity and any other specialty software/apps are a plus but not required).
• Must be at least 18 years old to meet employment requirements

Benefits

• Competitive compensation and benefits package.
• Career growth and development in the growing and essential construction industry.
• A commitment to excellence and professionalism through building and supporting high-performing teams.
• An open inclusive and innovative family-owned business environment focused on training and safety for all employees.

About Hi-Way Paving

Hi-Way Paving Inc. is a general contractor in the heavy/civil construction space focusing on projects involving significant amounts of concrete paving on airfields.

We operate in several southeastern and midwestern states with current job sites in Tennessee North Carolina and South Carolina as well as corporate/back-office operations in Ohio (our headquarters) and remote locations. We perform most of our work and services as a prime contractor but occasionally serve as a subcontractor on principal contracts with federal state and other governmental agencies as well as private owners.

At Hi-Way we are doers innovators and leaders in concrete paving and construction technology. Were proud of our people our work and our quality. As a team member youll have the opportunity to build your career in the growing and essential construction industry and work on a team consistently recognized as one of the best in the industry.

Hi-Way Paving Inc. is an equal opportunity employer dedicated to building high-performing diverse and inclusive teams from the job site to our Dublin Ohio headquarters. Learn more about Equal Employment Opportunity through this legal overview and supplement.