Executive Assistant
Job Location:
Oakland, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Nonprofits do some of the most important work in the world and most of them are still managing grants in spreadsheets. Were fixing that.
Instrumentl is a profitable hypergrowth YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5500 nonprofits use Instrumentl to discover track and win grant funding from local community organizations to the San Diego Zoo and the University of Alaska. Collectively theyve moved over $1 billion through our platform.
Were growing more than 40% year over year customers love us (Ellis PMF 60) and were hiring people who want to build something that matters.
Calendar & scheduling
- Own the co-founders calendars resolving conflicts and protecting focus time without sending decisions back up.
- Coordinate complex scheduling across the leadership team and external parties always holding a week-plus view.
- Manage silent holds reprioritize on the fly and keep both calendars accurate and current.
- Partner with recruiting to schedule candidate interviews quickly and cleanly.
Office coordination (Oakland)
- Run day-to-day office operations on your in-office days: lunches supplies packages and marketing materials.
- Own vendor coordination and keep the office stocked so the team never has to think about it.
- Support on-site logistics for meetings and visitors.
Leadership-level admin & follow-through
- Own follow-through on what the co-founders hand off so nothing slips.
- Prep materials manage travel and expenses and run ad hoc projects end to end.
- Grow into broader support across the leadership team as the role expands.
Required
- 3 years as an Executive Assistant supporting senior leaders or founders. Youve done this before and dont need training on the basics.
- Excellent at managing complex shifting calendars across multiple people and time zones.
- Strong follow-through and ownership: what youre handed gets done without reminders.
- Bay Area based and able to be in the Oakland office three days a week.
Nice to have
- Experience as an office coordinator or office manager.
- Comfortable across Google Workspace and Slack.
- Experience supporting more than one executive at once.
For US-based candidates the target salary range for this role is $108000$120000 base plus equity. Final compensation is determined based on experience skillset scope interview performance and geographic location.
Benefits
- 100% covered health dental and vision insurance for employees (50% for dependents)
- Generous PTO including parental leave
- 401(k)
- Company laptop and home-office stipend
- Bi-annual company retreats
Instrumentl is evolving rapidly. Youll always have new challenges and opportunities to grow here.
Required Experience:
IC
About Company
Discover, research and track grants, all in one place. Instrumentl is designed to save nonprofits time while helping them grow revenue.
