Nonprofits do some of the most important work in the world and most of them are still managing grants in spreadsheets. Were fixing that.
Instrumentl is a profitable hypergrowth YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5500 nonprofits use Instrumentl to discover track and win grant funding from local community organizations to the San Diego Zoo and the University of Alaska. Collectively theyve moved over $1 billion through our platform.
Were doubling year over year customers love us (NPS 65 Ellis PMF 60) and were hiring people who want to build something that matters.
About the role:
Youll be the Executive Assistant to Instrumentls two co-founders owning their calendars and the day-to-day that keeps them focused while keeping our Oakland office running on your in-office days. Theyre ready to fully hand off scheduling and office logistics and youll take that on from the start. Theres real room to grow here: as you build trust the role expands into supporting more of our leadership team. This is a full-time role and we move fast.
What youll do:
Calendar & scheduling
Own the co-founders calendars resolving conflicts and protecting focus time without sending decisions back up.
Coordinate complex scheduling across the leadership team and external parties always holding a week-plus view.
Manage silent holds reprioritize on the fly and keep both calendars accurate and current.
Partner with recruiting to schedule candidate interviews quickly and cleanly.
Office coordination (Oakland)
Run day-to-day office operations on your in-office days: lunches supplies packages and marketing materials.
Own vendor coordination and keep the office stocked so the team never has to think about it.
Support on-site logistics for meetings and visitors.
Leadership-level admin & follow-through
Own follow-through on what the co-founders hand off so nothing slips.
Prep materials manage travel and expenses and run ad hoc projects end to end.
Grow into broader support across the leadership team as the role expands.
What were looking for:
Required
3 years as an Executive Assistant supporting senior leaders or founders. Youve done this before and dont need training on the basics.
Excellent at managing complex shifting calendars across multiple people and time zones.
Strong follow-through and ownership: what youre handed gets done without reminders.
Bay Area based and able to be in the Oakland office three days a week.
Nice to have
Experience as an office coordinator or office manager.
Comfortable across Google Workspace and Slack.
Experience supporting more than one executive at once.
Compensation & Benefits
For US-based candidates the target salary range for this role is $108000$120000 base plus equity. Final compensation is determined based on experience skillset scope interview performance and geographic location.
Benefits
100% covered health dental and vision insurance for employees (50% for dependents)
Generous PTO including parental leave
401(k)
Company laptop and home-office stipend
Bi-annual company retreats
Instrumentl is evolving rapidly. Youll always have new challenges and opportunities to grow here.
Instrumentl is an equal opportunity employer. We are committed to building an inclusive workplace and do not discriminate based on race color religion sex national origin age disability veteran status sexual orientation gender identity or expression genetic information or any other legally protected status. We encourage candidates from all backgrounds to apply. If you need a reasonable accommodation during the application or interview process please let us know.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Hello were Instrumentl. Nonprofits do some of the most important work in the world and most of them are still managing grants in spreadsheets. Were fixing that.Instrumentl is a profitable hypergrowth YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5500...
Hello were Instrumentl.
Nonprofits do some of the most important work in the world and most of them are still managing grants in spreadsheets. Were fixing that.
Instrumentl is a profitable hypergrowth YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5500 nonprofits use Instrumentl to discover track and win grant funding from local community organizations to the San Diego Zoo and the University of Alaska. Collectively theyve moved over $1 billion through our platform.
Were doubling year over year customers love us (NPS 65 Ellis PMF 60) and were hiring people who want to build something that matters.
About the role:
Youll be the Executive Assistant to Instrumentls two co-founders owning their calendars and the day-to-day that keeps them focused while keeping our Oakland office running on your in-office days. Theyre ready to fully hand off scheduling and office logistics and youll take that on from the start. Theres real room to grow here: as you build trust the role expands into supporting more of our leadership team. This is a full-time role and we move fast.
What youll do:
Calendar & scheduling
Own the co-founders calendars resolving conflicts and protecting focus time without sending decisions back up.
Coordinate complex scheduling across the leadership team and external parties always holding a week-plus view.
Manage silent holds reprioritize on the fly and keep both calendars accurate and current.
Partner with recruiting to schedule candidate interviews quickly and cleanly.
Office coordination (Oakland)
Run day-to-day office operations on your in-office days: lunches supplies packages and marketing materials.
Own vendor coordination and keep the office stocked so the team never has to think about it.
Support on-site logistics for meetings and visitors.
Leadership-level admin & follow-through
Own follow-through on what the co-founders hand off so nothing slips.
Prep materials manage travel and expenses and run ad hoc projects end to end.
Grow into broader support across the leadership team as the role expands.
What were looking for:
Required
3 years as an Executive Assistant supporting senior leaders or founders. Youve done this before and dont need training on the basics.
Excellent at managing complex shifting calendars across multiple people and time zones.
Strong follow-through and ownership: what youre handed gets done without reminders.
Bay Area based and able to be in the Oakland office three days a week.
Nice to have
Experience as an office coordinator or office manager.
Comfortable across Google Workspace and Slack.
Experience supporting more than one executive at once.
Compensation & Benefits
For US-based candidates the target salary range for this role is $108000$120000 base plus equity. Final compensation is determined based on experience skillset scope interview performance and geographic location.
Benefits
100% covered health dental and vision insurance for employees (50% for dependents)
Generous PTO including parental leave
401(k)
Company laptop and home-office stipend
Bi-annual company retreats
Instrumentl is evolving rapidly. Youll always have new challenges and opportunities to grow here.
Instrumentl is an equal opportunity employer. We are committed to building an inclusive workplace and do not discriminate based on race color religion sex national origin age disability veteran status sexual orientation gender identity or expression genetic information or any other legally protected status. We encourage candidates from all backgrounds to apply. If you need a reasonable accommodation during the application or interview process please let us know.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
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