the RoleWere looking for an exceptional Executive Assistant to support our CEO. This is not a traditional calendar-management role.
Our CEO is deeply involved in founder-led strategic partnerships fundraising conversations and company leadership. Success in this role requires someone who can operate as the CEOs force multiplierkeeping priorities moving creating leverage and ensuring critical conversations dont fall through the cracks.
Youll spend a significant portion of your time supporting new partnerships and existing partnership efforts by coordinating meetings managing follow-ups tracking outreach and helping maintain momentum across a wide range of external stakeholders. Youll need to be comfortable applying pressure when necessary tracking down information and ensuring the right people are moving with urgency.
If youre highly organized relentlessly detail-oriented proactive and energized by helping a company grow wed love to meet you.
What Youll Do
Executive Support
Manage and optimize the CEOs complex calendar and priorities
Coordinate internal and external meetings across multiple stakeholders and time zones
Prepare meeting materials agendas and briefing documents
Help ensure action items and commitments are captured and completed
Serve as a trusted gatekeeper and strategic partner to the CEO
Provide ad-hoc personal administrative support and lifestyle management
Founder-Led Partnership Support
Coordinate meetings with prospective customers partners investors and advisors
Drive scheduling across busy executives and external stakeholders
Track meeting requests follow-ups and next steps
Partner closely with Sales Partnerships and Leadership teams to keep opportunities moving
Help maintain CRM hygiene and sales process discipline
Proactively chase down information and remove bottlenecks that could slow deals
Operational Excellence
Create systems and processes that help the CEO operate more efficiently
Maintain organization across key initiatives and strategic projects
Anticipate needs before they become urgent
Help prepare for board meetings leadership meetings offsites and customer events
Act as a true partner and life-optimizer managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity
What Were Looking For
4 years of Executive Assistant experience supporting senior executives
Previous experience supporting a Chief Revenue Officer Head of Sales Founder-led sales organization or similarly customer-facing executive is required
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Comfortable operating in a fast-paced startup environment with shifting priorities
Highly proactive and able to work independently
Ability to influence without authority and keep people accountable to deadlines
Strong judgment and discretion when handling sensitive information
Experience coordinating complex calendars and external stakeholder meetings
Willingness to occasionally travel and support company events as needed
Youll Thrive Here If You...
Love being the person who knows whats happening before everyone else does
Get satisfaction from turning chaos into order
Arent afraid to send the follow-up ask the hard question or push for an answer
Take pride in being incredibly organized
Enjoy working alongside ambitious people building something meaningful
View every problem as solvable with the right amount of persistence and creativity
Why This Role Matters
Our CEOs time is one of Clairs most valuable resources. The person in this role will have a direct impact on how quickly we build relationships close partnerships and execute on the opportunities in front of us.
Youll have a front-row seat to company-building work closely with senior leadership and help shape the next chapter of Clairs growth.
Additional Details
Location: This role is based in NYC and operates in-person (5 days a week) from Clair HQ.
Compensation: The annual base salary for this role is $160000 to $200000. The base pay for this role is determined using many factors such as education skills and experience and is reflective of Clairs Series stage and size. Base pay is only one part of Clairs competitive total compensation package which includes equity benefits and additional perks. The base pay range is subject to change and may be modified in the future.
Clair will only contact candidates from @ email addresses. We will never ask for payments or sensitive personal information during the hiring process. If you happen to receive anything suspicious please ignore it.
Need more convincing
Apart from getting to work with our incredible team here are some of the benefits you can expect when you join Clair:
Medical Dental & Vision Coverage with option to extend to your family
Fully-paid parental leave
Company-sponsored 401k HSA and FSA
Unlimited vacation for salaried roles generous PTO for hourly roles
Work from home setup allowance
Access to your earnings every day on Clair
Company-sponsored short-term and long-term disability insurance
Equal Opportunity Employer Information
Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
For questions please email us at
Required Experience:
IC
Job Location:
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
