Executive Assistant & Marketing Coordinator

XSE Group
Executive Assistant & Marketing Coordinator
Onsite Middletown CT8 am 5 pm EST

About XSE Group

XSE Group is a national provider of business technology solutions specializing in print imaging and workplace technology. Through a uniquely integrated platform we combine global sourcing expertise strong purchasing power and a nationwide distribution network to deliver reliable cost-effective solutions to our clients.

Weve been in business for over 40 years and many of our customer relationships span decades. That longevity reflects a simple focus: deliver consistent service earn trust and execute well.

At the same time we are actively evolving. As technology and customer expectations change we are investing in new capabilities across digital marketing eCommerce automation and service delivery. We are not standing stillwe are building for what comes next.

Growth. Technology. Customer.

These priorities guide how we operate and where were going. Our roadmap includes expanding our product and service offerings deepening customer relationships and continuously improving how we execute as an organization.

As we continue to evolve we are investing in marketing eCommerce and operational capabilities to better serve our customers and support future growth. We are building a more dynamic execution-focused organizationand were looking for people who take ownership and operate with urgency.

About the Role

The Executive Assistant & Marketing Coordinator serves as a force multiplier for executive leadership while owning day-to-day execution of marketing initiatives. This role is responsible for managing priorities driving follow-through and ensuring both executive workflows and marketing programs run smoothly and on schedule. This is a high-trust high-autonomy position. The ideal candidate is proactive highly organized and comfortable managing competing priorities while operating with limited direction.

Key responsibilities include:

Executive Support

• Own executive calendar including prioritization scheduling and conflict resolution
• Act as a gatekeeper for incoming requests ensuring effective use of executive time
• Prepare meeting agendas materials and pre-reads; capture notes and drive follow-ups
• Track key initiatives commitments and action items to ensure execution and accountability
• Coordinate travel events and internal logistics as needed
• Serve as a central point of coordination across internal teams on behalf of leadership

Marketing Coordination

• Own execution of the marketing calendar including email campaigns events and content updates
• Build and deploy email campaigns (HubSpot or similar) including drafting and QA
• Coordinate trade shows customer events and marketing initiatives end-to-end
• Manage website updates landing pages and product/content updates
• Oversee social media scheduling and basic content publishing
• Identify gaps or opportunities in marketing execution and proactively recommend improvements

Cross-Functional Coordination

• Track progress of key projects and ensure deadlines are met across teams
• Follow up with stakeholders to maintain momentum and accountability
• Maintain organization of shared materials systems and workflows
• Improve internal processes and documentation to increase efficiency and consistency

90-day success expectations include:

First 30 Days

• Develop working knowledge of systems (HubSpot website CMS internal tools)
• Begin managing executive calendar and scheduling with guidance
• Support execution of ongoing marketing campaigns and initiatives
• Build relationships with key internal stakeholders

By Day 60

• Independently manage calendar and scheduling priorities with minimal oversight
• Execute email campaigns and marketing initiatives end-to-end
• Successfully coordinate at least one event or campaign
• Demonstrate strong follow-through on executive and cross-functional commitments

By Day 90

• Fully own day-to-day executive support including prioritization and follow-up tracking
• Independently run marketing coordination workflows and execution calendar
• Proactively identify and implement improvements to workflows or processes
• Operate as a reliable point of coordination across leadership and teams

Job Requirements

• 36 years of experience in executive support coordination or marketing operations roles
• Demonstrated ability to support senior leaders in a fast-paced environment
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple priorities and operate independently
• Experience with marketing tools (HubSpot preferred) and website content management
• Proficiency in Microsoft 365 (Outlook Excel Teams SharePoint)
• Strong written and verbal communication skills
• High level of integrity and discretion in handling confidential information
• Proactive resourceful and detail-oriented with a problem-solving mindset
• Ability and willingness to work onsite five days per week at our Middletown CT offices
• Hours are 8 am to 5 pm EST Monday through Friday
• Demonstrated enthusiasm for and expression of our corporate values:
  • Growth Mindset: you never assume the status quo is best; you see what is possible instead of what isnt and develop a plan to make it reality
  • Technologically Fluent:you integrate best practice technological solutions into your work to improve productivity; you always want to learn more about the best technology available and can credibly advise others on technological solutions
  • Customer First: you value relationships as the foundation of business; you aspire to exceed expectations in every client interaction; you constantly look for ways to stand out and add value as a business partner

Benefits

• Total annual compensation of $ depending on experience
• Comprehensive wellness benefits including health dental and vision insurance
• Employer-sponsored 401(k) plan and life insurance
• Paid vacation holiday and sick time

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to race color religion sex national origin disability or protected veteran status.