Executive Assistant
Job Location:
Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
20 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Opportunity:Executive Assistant
Send resumes:
***Must have a law firm background***
Position Overview
Our distinguished highly-awarded law firm client is seeking an experienced and polished Executive Assistant to provide direct high-level support to a Senior Managing Partner whose practice focuses on Estate Planning. This is a unique opportunity to join a respected law firm known for excellence discretion and exceptional client service.
The ideal candidate is an assertive confident and highly organized professional who thrives in a fast-paced legal environment and can seamlessly manage complex priorities while delivering white-glove support to both leadership and high-profile clients. This role requires exceptional judgment strong executive presence and the ability to anticipate needs before they arise. This is an exceptional opportunity for a seasoned Executive Assistant who thrives in a high-level legal setting and is eager to play a critical role in supporting a respected Senior Managing Partner and delivering an exceptional experience to sophisticated clients.
Key Responsibilities
- Executive & Calendar Management
- Manage the Senior Managing Partners highly complex and ever-changing calendar including client consultations court appearances internal meetings deadlines and strategic engagements.
- Coordinate scheduling logistics with attorneys paralegals clients courts and outside parties while proactively resolving conflicts and ensuring efficient time management.
- Anticipate scheduling needs prepare daily priorities and ensure the Managing Partner is fully briefed and prepared for upcoming meetings and obligations.
- Prioritize competing demands and manage multiple deadlines with precision in a fast-paced legal environment.
- Legal & Administrative Support
- Prepare edit proofread and finalize legal documents correspondence reports presentations and client-facing materials with a high degree of accuracy and professionalism.
- Maintain and organize legal files client records and case-related documentation ensuring all materials are current confidential and readily accessible.
- Support attorneys and paralegals with administrative and legal workflow coordination as needed.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Client Relations & White-Glove Service
- Serve as a key point of contact for clients providing a polished professional and high-touch client experience.
- Respond to inquiries promptly and ensure timely communication between clients and the Managing Partner.
- Foster and maintain strong relationships with high-profile clients through exceptional service professionalism and attention to detail.
- Support the client experience from initial contact through ongoing engagement with responsiveness and care.
- Project & Workflow Coordination
- Assist with special projects firm initiatives events and administrative priorities as assigned.
- Track deadlines deliverables and project timelines to ensure matters stay on schedule.
- Coordinate follow-up tasks and proactively identify potential issues before they impact workflow.
- Contribute to the overall efficiency and success of the Managing Partners practice by maintaining seamless day-to-day operations.
Required Qualifications
- Minimum of 5 years of experience as an Executive Assistant preferably within a legal or law firm environment.
- Prior experience and/or exposure to Estate Planning Trust Administration Probate or related legal practice areas strongly preferred.
- Proven experience supporting senior attorneys partners executives or high-level leadership in a fast-paced professional setting.
- Demonstrated ability to manage complex calendars and shifting priorities with confidence and discretion.
- Strong ability to provide white-glove service to high-profile or sophisticated clientele.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Exceptional organizational skills with meticulous attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating effectively with attorneys paralegals and support staff.
- Strong critical thinking problem-solving and proactive decision-making skills.
Personal Attributes
- Assertive confident and comfortable supporting a high-level Managing Partner in a demanding legal environment.
- Highly organized with outstanding multitasking and prioritization abilities.
- Professional polished and client-service oriented.
- Proactive resourceful and solutions-driven.
- Reliable punctual and committed to operational excellence.
- Maintains confidentiality and handles sensitive matters with integrity and discretion.
Required Experience:
IC
