About Handshake

Handshake was founded on a simple belief that everyone deserves a path to a great career regardless of where they went to school or who they know. Today we power 25 million job seekers 1 million employers and 1600 educational institutions.

In 2025 we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations publish benchmarks and push the boundary of data. Weve grown from $0 to $1B run rate and pay $60M to over 30K individuals every month.

Why join Handshake now:

• Shape how every career evolves in the AI economy at global scale with impact your friends family and peers can see and feel

• Partner hand-in-hand with world-class AI labs Fortune 500 partners and the worlds top educational institutions

• Work together with engineers scientists operators and more from Palantir Meta Scale AI and former YC founders

• Build a massive fast-growing business with billions in revenue

About the Role

Handshake is seeking a highly organized proactive and strategic Executive Assistant to support four VP-level executives. This role is critical to ensuring our leaders operate efficiently and effectively enabling them to focus on driving the business forward.

The ideal candidate thrives in a fast-paced environment exercises exceptional judgment and discretion anticipates needs before they arise and seamlessly manages competing addition to providing executive support this individual will serve as a trusted partner across the organization helping coordinate key initiatives drive operational excellence and foster a positive employee experience.

This position is based in downtown San Francisco and requires an in-office presence five days per week (MondayFriday).

• Complex calendar management and internal and external meeting coordination across four VP-level executives balancing competing priorities and maximizing executive effectiveness.

• Schedule internal and external meetings; follow up with guests to confirm attendance and help compile and prepare meeting materials.

• Assist with booking travel including airline and hotel and ground transportation arrangements and prepare detailed itineraries for executives.

• Manage expenses and expense reporting for executive leaders.

• Act as a strategic partner to executives by anticipating needs proactively solving problems and identifying opportunities to improve efficiency and streamline operations.

• Support special projects and cross-functional initiatives on behalf of executive leaders tracking key deliverables deadlines and follow-up items.

• Plan team events and offsites while maintaining a strong pulse on culture and team morale.

• Act as the team expert and go-to person for matters related to supported leaders and departments.

• Work closely with the recruiting team to coordinate interviews between executives team members and candidates ensuring a seamless candidate experience.

• Serve as a welcoming representative of Handshake for executive guests candidates partners and other visitors to the San Francisco office ensuring a polished and professional experience.

• Coordinate meeting logistics room setup and executive hospitality for leadership meetings and key visitors.

• Keep relevant stakeholders informed and ensure information is effectively communicated throughout teams and the broader organization. Identify communication gaps and escalate issues when appropriate.

• Leverage technology AI-powered tools and process improvements to increase efficiency automate routine tasks and enhance executive support workflows.

• Exercise exceptional judgment and discretion while handling confidential business personnel and organizational matters.

• Collaborate closely with the broader Executive Assistant team sharing best practices and providing support as needed.

Desired Capabilities

• 3-5 years of Executive Assistant experience supporting senior executives preferably within a high-growth technology company or similarly fast-paced environment.

• Proven experience supporting multiple senior leaders simultaneously with exceptional attention to detail and prioritization skills.

• Outstanding verbal and written communication skills.

• Exceptional organizational and project management abilities with a strong bias toward action.

• Demonstrated ability to exercise sound judgment maintain confidentiality and navigate sensitive situations with discretion.

• High emotional intelligence and strong interpersonal skills with the ability to build trust and influence across all levels of the organization.

• Resourceful adaptable and comfortable operating in ambiguity.

• Experience planning complex travel offsites team events and executive meetings.

• Strong proficiency in Google Workspace and collaboration tools such as Slack Zoom Workday and modern productivity platforms.

• Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.

• Team-oriented mindset with a willingness to collaborate share best practices and support fellow members of the Executive Assistant team.

• Passion for problem-solving continuous improvement and delivering exceptional support.

Perks

Handshake delivers benefits that help you feel supportedand thrive at work and in life.

The below benefits are for full-time US employees.

Ownership: Equity in a fast-growing company

Financial Wellness: 401(k) match competitive compensation financial coaching

Family Support: Paid parental leave fertility benefits parental coaching

Wellbeing: Medical dental and vision mental health support wellness stipend

Growth: Learning stipend ongoing development

Remote & Office: Internet commuting and free lunch/gym in our SF office

Time Off: Flexible PTO 15 holidays 2 flex days

Connection: Team outings & referral bonuses

Explore our mission values and comprehensive US benefits at Experience:

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