Executive Assistant II

Job Summary

The Executive Assistant II provides high level administrative support to the Vice President & Chief Information Officer as well as the CIOs senior leadership team including multiple Associate Vice Presidents in the Office of Information Technology (IT) performs a variety of administrative duties with latitude for exercising discretion judgment and confidentiality; coordinates meetings travel and activities for one or more executives; ensures that the maintenance of office files is in compliance with University retention policies; records time keeping; and processes invoices for outside consultants and vendors.

Essential Functions

• Provide direct administrative support to one or more executives. - (Essential)
• Oversee day-to-day office operations including equipment maintenance supply inventory etc. - (Essential)
• Prepare correspondence reports presentations as needed or requested. - (Essential)
• Liaison to internal departments and outside vendors to ensure all systems and equipment are properly maintained and in working order.
• Troubleshoot issues and follow through to conclusion.
• Coordinate all aspects of meeting setup including facilities catering A/V agenda minutes etc. Attend meetings and record minutes as requested.
• Monitor reconcile and process invoices timesheets purchase requests and monthly Pcard statements.
• Triage phone calls emails visitors and handle autonomously or re-direct when appropriate. Use independent judgment to elevate matters needing priority attention.
• Maintain executives calendar(s) schedule meetings as requested; continuously review for conflicts and prioritize meeting and room scheduling as needed.
• Participate in administrative shared services model for Division of Finance and Administration via participation in educational sessions cross-training idea sharing and providing backup to other areas as need or requested.
• Other duties as necessary and assigned.

Required Qualifications

• Minimum of a HS Diploma or GED
• Minimum of 10 years of relevant administrative experience
• 2 years of post-secondary education and 10 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite and database management software.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with ability to communicate effectively at every level from student through Board of Trustees.
• Strong customer service orientation.
• Strong organizational and planning skills.
• Ability to analyze and solve problems.
• Ability to be collaborative adaptable and a team player.
• Ability to make sound judgment and have decision-making skills.
• Ability to maintain confidentiality and sense of integrity.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Bachelors Degree plus 8 years of relevant administrative experience.
  Higher Education experience preferred.

Physical Demands

• Typically sitting at a desk/table

Location

• University City - Philadelphia PA

Additional Information
This position is classified as Exempt grade L. Compensation for this grade ranges from$62630.00 to $93950.00 per year. Please note that the offered rate for thisposition typically aligns with the minimum to midrange of this grade but it can vary based on thesuccessful candidates qualifications and experience department budget and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and CompensationGuidelines & Policies for more details on Drexels compensation information about benefits please review Drexels Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.