Executive Assistant I, TD Securities

Work Location:

Hours:

Line of Business:

Pay Detail:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant I TD Securities is responsible for providing confidential high-level administrative support to senior executives within a company division. This person manages complex tasks that call for discretion and independent judgment interacting with colleagues at all levels and handling sensitive materials. The role streamlines management details acting as an intermediary for key administrative duties and allowing executives to focus on strategic responsibilities. With significant latitude for decision-making this assistant coordinates executive operations effectively.

Depth & Scope:

• Offers advanced administrative assistance to the department head and members of the US Energy team ensuring both internal and external professionalism and service quality.
• Handles multiple tasks efficiently and meets deadlines consistently.
• Applies thorough diligence to guarantee accuracy and timely completion of reports presentations communications charts files and other documentation.
• Organizes meetingswhether in-person or virtual via Teams/Webexincluding arranging venues sending pre-meeting materials and setting up necessary equipment.
• Maintains expert knowledge of software tools such as MS Office Word PowerPoint Excel Teams Webex Copilot and other department-specific systems.
• Responds promptly and independently to incoming inquiries or directs them to the appropriate party.
• Delivers optimal customer service and maintains a professional demeanor.
• Coordinates logistics for Senior Executive office visits by collaborating with their EAs on transportation and in-office needs.
• Provides reliable and organized administrative support: gathers and tracks data researches information submits departmental call reports processes expense reports arranges travel manages calendars organizes meetings creates and maintains files and completes other tasks as required.
• Exercises discretion when managing correspondence and confidential matters escalating issues when necessary.
• Prioritizes workflow to ensure efficiency and flexibility in adapting to changing priorities.
• Uses software tools efficiently and produces documents that support team needs.
• Manages expectations through clear verbal and written communication.
• Proactively recommends improvements within the job function investigates and resolves issues as needed.
• Demonstrates teamwork and adaptability to shifting work priorities.
• Participates actively as a team member fostering a positive workplace environment.
• Keeps teammates informed about project status and relevant daily activity updates.
• Continues to build expertise within the area of responsibility.
• Reports directly to the Department Head offering complete executive administrative support.
• Handles a wide range of complex administrative tasks with autonomy and discretion within defined parameters.
• May manage sensitive or confidential material with care.

Education & Experience:

• Associates or Bachelors degree or equivalent progressive work experience
• Over 5 years of experience in investment banking or mortgage office settings
• Excellent clerical and administrative abilities
• Understanding of organizational structure terminology and operational processes
• Ability to work independently and keep others efficient and focused
• Strong organizational skills
• Exceptional written and spoken communication skills
• Advanced PC proficiency including spreadsheets reporting and presentation software

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate government and institutional clients who choose us for our innovation execution and experience. With more than 6500 professionals operating out of 40 cities across the globe we strive to make every interaction product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues providing trusted advice and industry-leading insight extending access to global markets and delivering integrated transaction banking 2023 we acquired Cowen Inc. offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise while growing our strong diversified investment bank.

Together we are reimagining what banking can be for our clients colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g. eligibility for cash and/or equity incentive awards generally through participation in an incentive plan) and several other key plans such as health and well-being benefits savings and retirement programs paid time off (including Vacation PTO Flex PTO and Holiday PTO) banking benefits and discounts career development and reward and recognition. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If youre passionate about helping clients and building deep lasting relationships TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

Were committed to your success and foster a respectful workplace where diverse perspectives are valued everyone has fair opportunities to grow and you can unlock your full potential to achieve your career goals. Here at TD we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability status as a protected veteran or any other characteristic protected under applicable federal state or local law.

If you are an applicant with a disability and need accommodations to complete the application process please email TD Bank US Workplace Accommodations Program at . Include your full name best way to reach you and the accommodation needed to assist you with the applicant process.