Executive Assistant (Hybrid)

Executive Assistant (Hybrid) Immigration & International Human Rights Law Firm
Location: Washington DC (Hybrid: 3 days in-office)

Hourly range:$27.00 $34.00 (based on experience)
Schedule: Full-time Non-Exempt
Reports to: Operations Manager

About Us
We are a fast-paced mission-driven immigration and international human rights law firm based in Washington DC. Our work sits at the intersection of advocacy litigation and global impact. We represent individuals and organizations in complex high stakes matters and are committed to innovation in how legal services are delivered.

The Role
We are seeking a dynamic highly organized and forward-thinking Executive Assistant to support our legal team including our Managing Partner from an operations perspective. This is not a traditional assistant roleyou will be a key partner in optimizing how our lawyers work improving internal systems and helping the firm leverage technology (including firm-approved technology tools such as AI in alignment with internal guidelines) to better serve our clients.

Key Responsibilities

• Proactively manage complex scheduling and calendar coordination for attorneys including across time zones and high-priority matters
• Support client intake coordination and collaborate with the Client Experience Coordinator to ensure a professional and efficient client experience
• Support case management from an operational standpoint including tracking deadlines workflows and internal coordination
• Identify inefficiencies in administrative and operational processes and propose innovative tech-driven solutions
• Support and where appropriate lead the implementation and optimization of firm-approved tools (including AI where applicable) and provide feedback on opportunities to enhance productivity and legal workflows
• Draft edit and proofread professional communications and internal documents
• Serve as a liaison between attorneys clients and internal staff to ensure seamless operations

Qualifications

• Minimum 3 years of experience in an executive assistant legal assistant or similar operations-focused role (law firm experience strongly preferred)
• Spanish/English fluency strongly preferred.
• Exceptional organizational and time-management skills with the ability to prioritize in a fast-paced environment
• Strong writing and communication skills
• Demonstrated ability to take initiative and work independently as a self-starter
• Interest in or experience leveraging technology to improve workflows and efficiency; exposure to AI tools is a plus.
• High level of professionalism discretion and attention to detail
• A problem-solver mindset with a passion for innovation

What Were Looking For

• Someone who doesnt just follow processesbut improves them
• A tech-savvy professional who understands (or is eager to learn) how lawyers can leverage AI and automation
• A proactive thinker who anticipates needs and identifies solutions before problems arise
• A collaborative team player who thrives in a mission-driven environment

Work Arrangement

• Hybrid schedule: 3 days per week in our Washington DC office; 2 days remote
• Benefits package including health insurance PTO and retirement plan

Why Join Us

• Work on meaningful globally impactful cases
• Be part of a forward-thinking firm embracing innovation in legal practice
• Collaborative and intellectually engaging environment
• Opportunity to shape operational systems and drive real change

Complexities and Conditions of Employment

• This role requires careful handling of confidential financial and client information and a high level of accuracy in all work.
• Extended computer use and seated work
• Ability to operate standard office systems and software
• Communication via phone video and in person

Equal Employment Opportunity Statement

Grossman Young & Hammond LLC is an equal opportunity employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race color religion sex pregnancy gender identity or expression sexual orientation national origin age disability marital status personal appearance family responsibilities political affiliation genetic information matriculation or any other protected characteristic under applicable law.

We comply with all federal and District of Columbia employment laws including pay transparency requirements.

How to Apply

Please apply through the Grossman Young & Hammond Career Center and submit your resume and a brief cover letter explaining your interest in the role and any experience you have with improving processes or leveraging technology in a professional setting.

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