Executive Assistant

What Were Looking For

This position will provide support to the companys CEO and continuous communication with high levels of senior management and coordination of meetings and work across PCCA and its various affiliate companies.

What You Will Do

Provide administrative support to the CEO
Handle incoming calls and respond to inquiries when necessary
Manage schedule and maintain frequently changing Outlook calendar
Coordinate all aspects of CEO appointments meetings receptions and conference calls travel and assist the CEO with follow-up
Prepare and review materials and correspondence for meetings if necessary
Know deadlines and anticipate the resources (materials and individuals) needed
Represent the CEO and the company when corresponding with the public vendors and internal departments
Research and compile information from a variety of sources for the preparation of period-end and other various management reports when necessary
Analyze situations accurately and adopt an effective course of action under tight time deadlines
Welcome guests and customers by greeting them in person or on the telephone; answering or directing inquiries
Understand impact of schedule changes and take action to adjust
Ability to defuse potentially stressful situations with diplomacy and calm
Assist with creation or modification of presentations spreadsheets and other various documents i.e. word documents
Coordinate frequent travel arrangements; both international and domestic
Prepare reconcile and track expense reports through system when necessary
Organize and secure highly confidential company and employee information
Coordinate small to large meetings and events with internal and external invitees
Data mining and report preparation
Attend meetings taking note of follow-up items for the CEO Prepare meeting minutes as required
Serve as back up support for other managers or administrative staff as required
Special projects as required

Who You Are

High school diploma or equivalent
Three years of administrative experience supporting Executive level Managers
Recent experience working with a variety of office equipment i.e. fax machines scanners printers
Must be detail and process oriented
Ability to work in a collaborative team environment
Excellent customer service skills
Excellent verbal and written communication skills
Excellent organizational project management
Excellent multi-tasking relationship management and problem solving skills
Advanced skills in Microsoft Word PowerPoint and Outlook
Intermediate level computer skills in Excel SharePoint

Who We Are

PCCA helps pharmacists and prescribers create personalized medicine that makes a difference in patients lives. As a complete resource for independent compounding pharmacists PCCA provides high-quality products education and support to more than 3000 pharmacy members throughout the United States Canada Australia and other countries around the world. Incorporated in 1981 by a network of pharmacists PCCA has supported pharmacy compounding for more than 40 years. Learn more at .

Required Experience:

IC