Executive Assistant, Chief Operating Officer, Digital

Equinix is the worlds digital infrastructure company shortening the path to connectivity to enable the innovations that enrich our work life and planet.

We areseekinga dynamic and highly skilled Senior Executive Assistant to support the Chief Operating OfficerDigitaland play a pivotal role within our Digital and Innovation Office. This is not simply an administrative position it is an opportunity to be a trusted connector a relationship builder and akey coordinatoracrossone of the most forward-thinking teams in ourorganisation.

The ideal candidate will be intuitive and proactiveanticipatingneeds and thinking several steps ahead. You will bring a solution-oriented mindset thrive in a fast-paced environment anddemonstrateexceptionalorganisationaland communication skills. With a strong customer service ethos and the ability to manage competing priorities seamlessly you will ensure the COO and the wider Digital & Innovation teamoperateat their highest level of impa

• Calendar management:Manage a complex and demanding calendar and travel schedule routinely planningcoordinatingand scheduling meetings across multiple time zones. Act as a strategic gatekeeper for the COOs time prioritisingrequests ensuring alignment with key priorities and diplomatically declining or redirecting lower-value commitments.

• Travel planning and management:Arrange business travel prepare detailed itineraries and country engagement plans and process expenses efficiently in Concur. Given the COOs global remit agenda management during international travel is a significantcomponentof this role.

• Senior stakeholder engagement:Confidently liaise with senior executives customers partners and relevant external stakeholders. Serve as a trusted liaison between the COO direct reports and the widerorganisationrepresentingthe Digital & Innovation Office with professionalism and discretion.

• Inbox management:Continuously reviewcategorise and action inbox items on behalf of the COO whereappropriate. Propose and implement an inbox management approach including automation rules and filtering tomaximisefocus.

• Communication channels:Monitorkey communication channels (Outlook Teams Viva Engage LinkedIn) and surface critical information ina timelyand structured way to keep the COO informed and prepared.

• Briefing materials and meeting management:Develop meeting materials including background research participant profilespreviouscommitments and suggested discussion points. Prepare briefing packs ahead of key meetings.Organiseand execute meetings distribute actions and follow up on commitments to accelerate executive decision-making.Prepare exec summaries followingkey meetingsbased off ofrecordings and transcripts.

• Event and meetinglogistics:Plan andorganiseallhandsmeetingsandhigh-profile external engagements. Manage venue catering AV/video conferencing IT setup and security access.Supportthe setup of Zoomwebinarsas hostallhandsandtownhallmeetings.

• Special projects and initiatives:Provide supportandprogram managementfor strategic projects employee engagement initiatives and Digital & Innovation Officeprogrammes.Coordinatespecialprojectsanddepartment-wideeventslikeallhandstownhallsandsupportslidedeckcreation.

• Procurement support:Raise purchase orders and manage approvals using Coupa. Facilitatetimelyapproval of invoices for payment. Maintainaccuraterecords of procurement activity.

• Systems administration:Manage delegated approvals across systems and workflows ensuringappropriate documentationand escalation where. Track follow-ups on approvals signatures and responses tomaintainmomentum.Review and manage all travel and expense approvals on behalf of the executivewhile usingstrong judgementregardingapprovals and notificationsand discretion.

• Executive Assistant community:Build andleveragecollaborative relationships with Executive Assistants across the company. Actively contribute to a connected and high-performing EA network within the Digital & Innovation Office and beyond.

• Judgmentconfidentialityand discretion:Demonstrateexceptional judgement and the confidence to act on behalf of the COO whenappropriate. Handle all sensitive information with the utmost professionalism and discretion through every interaction.