Executive Assistant

Position Summary:

The Executive Assistant serves as a strategic partner to the President and Founder helping maximize leadership effectiveness across a complex multi-division organization.

The successful candidate will coordinate projects improve communication flow manage priorities support strategic initiatives and gradually assume increasing responsibility for day-to-day operational coordination.

The ideal candidate is highly organized proactive emotionally intelligent and capable of building strong relationships throughout the organization. They are comfortable working with both frontline employees and senior leaders and can navigate a dynamic environment with professionalism and discretion.

Key Responsibilities:

Executive Support

Manage the Presidents calendar appointments meetings and travel.

Prioritize incoming requests communications and commitments.

Prepare agendas meeting materials reports and presentations.

Draft correspondence announcements and internal communications.

Track action items and ensure follow-through on commitments.

Serve as a gatekeeper and facilitator for leadership communications.

Operational Coordination:

Assist in coordinating activities among Treelines six divisions.

Monitor key projects and strategic initiatives.

Track deadlines priorities and organizational commitments.

Support problem-solving efforts by gathering information and coordinating stakeholders.

Help improve systems workflows and administrative processes.

Facilitate communication between division leaders and executive leadership.

Strategic Initiative Support:

Assist with strategic planning processes and growth initiatives.

Conduct research and prepare briefing materials for new opportunities.

Support acquisition expansion and development projects as needed.

Maintain project tracking systems and implementation plans.

Help ensure organizational alignment around strategic priorities.

Meeting and Leadership Support:

Coordinate leadership meetings and company-wide events.

Prepare agendas and record key decisions and action items.

Follow up with responsible parties to ensure accountability.

Help maintain transparency and communication throughout the organization.

Culture and Employee Engagement:

Support Treelines transition toward a shared leadership culture.

Help facilitate communication between leadership and employees.

Assist with employee recognition engagement and organizational initiatives.

Model professionalism collaboration and respect in all interactions.

Administrative Management:

Organize and maintain executive files records and documentation.

Develop and improve administrative systems and procedures.

Manage confidential information with the highest level of discretion.

Assist with special projects as assigned.

Qualifications:

Required

Bachelors degree in related field or equivalent combination of education training and relevant work experience

5 years of executive support operations project management or business administration experience.

Exceptional organizational and time management skills.

Strong written and verbal communication abilities.

High level of integrity and discretion.

Proficiency with Microsoft Office and modern business software.

Ability to manage multiple priorities and changing demands.

Strong problem-solving and critical-thinking skills.

Preferred:

Experience supporting a business owner CEO or senior executive.

Experience in a multi-division or entrepreneurial company.

Background in operations project management or business administration.

Experience coordinating teams and driving accountability.

Familiarity with organizational development continuous improvement or employee-centered leadership models.

Personal Characteristics:

The ideal candidate will be:

Highly proactive and self-directed.

Curious and eager to learn the business.

Calm under pressure.

Detail-oriented without losing sight of the bigger picture.

Comfortable interacting with employees at all levels.

Skilled at building trust and relationships.

Adaptable and willing to grow with the organization.

Passionate about helping people and organizations succeed.

Requirements:

• Teachable motivated attitude
• High School Diploma
• Valid Drivers license

Physical Demands:

• Work is performed while standing sitting and or walking.
• Requires the ability to communicate effectively using speech vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending squatting crawling climbing and reaching.
• Requires the ability to lift carry push or pull light weights up to 25 pounds.

Work Environment:

• Working conditions are normal for an office environment.
• Work may require occasional evening or weekend work.
• Schedule: Monday - Friday 8:00 AM 5:00 PM