Executive Assistant (CEO)

Gradial helps marketers and creatives move from idea to execution faster. Our platform turns intent into action automating website updates design system migrations and ongoing content optimization while preserving brand integrity across every touchpoint.

Backed by leading investors were building software that adapts to the user not the other way around. We move with urgency operate with ownership and solve hard problems from first principles. If you want to do ambitious work take real responsibility and help define the future of AI-native content operations youll do your best work here.

Executive Assistant CEO

The Role
Gradial is hiring an Executive Assistant to support our CEO in a fast-moving high-growth environment. You will shape scheduling travel and inbox coordination around the CEOs priorities and the most important needs of the business.

This role is not just about keeping the calendar organized. It is about creating the structure follow-through and day-to-day leverage that helps the CEO spend time where it matters most. The right person will bring strong judgment attention to detail and a calm proactive approach to keeping complex work moving.

What Youll Own

• Own the CEO calendar prioritize requests and shape each week around the most important work
• Manage complex travel planning for customer meetings internal events and key company priorities handling changes with speed and accuracy
• Support inbox workflows tied to scheduling travel and follow-up so communication stays organized and responsive
• Prepare itineraries meeting logistics and background materials that help the CEO show up ready for every interaction
• Track action items and follow-ups across meetings ensuring important decisions and next steps do not get lost
• Partner closely with the CEO to improve operating rhythm protect focus time and keep priorities moving
• Provide light support for internal events and team gatherings when needed
• Step in to support other leaders on an as-needed basis when it helps keep the business moving
• Spot repetitive coordination work and improve it with better systems documentation and lightweight automation tools

What We Need

• 4 years of experience in executive support executive operations or a similar role in a high-velocity environment
• Proven success supporting a senior executive with complex scheduling shifting priorities and a high volume of moving pieces
• Strong judgment and prioritization skills with the ability to make smart tradeoffs and protect executive time
• Experience coordinating travel and external meetings with a high level of detail discretion and follow-through
• Comfort supporting inbox management calendar workflows and related executive communications
• Clear communicator who closes loops flags issues early and keeps work moving without adding friction
• High level of ownership and reliability with the ability to operate independently in ambiguous situations
• Comfort working in a Microsoft-first environment including Outlook Teams and related productivity tools
• Strong attention to detail and a practical mindset for improving systems and simplifying execution

• Familiarity with AI or automation tools that improve speed organization and reliability

Nice to Have

• Experience providing occasional support to multiple executives during high-priority moments

The base salary range for this position is$145000 $155000. Final compensation will be determined based on factors such as experience skills and qualifications.

In addition to base salary this role will be eligible for performance-based bonuses and equity offers a comprehensive benefits package including medical dental & vision insurance 401K retirement plan paid time off paid sick leave.

Youll thrive here if you...

• Embrace AI as a core tool for problem-solving creativity and scale.
• Show a strong work ethic high ownership and bias toward action.
• Communicate with clarity and curiosity.
• Thrive in fast-paced hyper-growth environments; where building is always better than maintaining the status quo.

What we offer

• Meaningful equity and competitive salary
• Comprehensive health dental and vision coverage
• Fast-paced environment with autonomy and ownership
• Real impact zero bureaucracy
• A front-row seat to building category-defining AI infrastructure

AI Literacy & Interviewing Tools

As an AI-first company we prioritize AI literacy as a core competency in our hiring decisions. Were excited by candidates who thoughtfully apply AI tools in their work but during interviews were focused on you. This is your opportunity to show how you think communicate and solve problems. Over-reliance on AI-generated responses during the interview process (especially when it obscures your own voice) will result in disqualification. We want to understand your unique perspective and how you approach challenges both with and without AI.

Privacy Policy

By submitting your application to Gradial you acknowledge that any personal data you provide will be processed in accordance with our. This includes the collection use and storage of your information for the purposes of evaluating your qualifications and communicating with you about your candidacy. We handle applicant data with care and in compliance with applicable data protection laws.

If you have any questions about how your information is used please refer to ouror contact us directly.

Applicants who require reasonable accommodation to participate in the application or interview process should contact us at to request assistance.