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Executive Assistant
Job Location:
Hourly Salary:
Posted:
25 October 2026 (2 days ago)
Posted:
Application Deadline:
22 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Role: Executive Assistant
Location: Akron OH 100% onsite Monday - Friday
Duration: 3 Months
Description
SASS Testing will be required
Position Summary
The Legal Department Executive Assistant provides high-level administrative and operational support to the legal team including senior leadership. This role helps drive organizational effectiveness through continuous improvement operational excellence collaboration and professional communication. This role manages team schedules coordinates meetings and travel prepares business materials and handles confidential information with discretion. The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment anticipates needs and consistently delivers high-quality results.
Working Hours
In-office coverage is required from 8:00 a.m. to 5:00 p.m. daily with a 1-hour break. Legal Administrative Assistants will rotate coverage to ensure the office remains staffed during business hours.
Key Responsibilities
Manage complex calendars scheduling and meeting coordination. Complete timesheet submissions.
Coordinate travel arrangements expense reporting and other related administrative activities.
Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
Prepare edit and format presentations reports correspondence and other business documents.
Support meeting planning and execution including logistics agendas materials and follow-up actions.
Screen distribute and prioritize communications mail and information requests.
Collect organize and prepare information for department leadership.
Provide on-site administrative and event support as needed.
Collaborate with outside counsel ensure accuracy throughout invoice review and matter management processes.
Order office supplies manage facility requests and support new hire onboarding.
Partner effectively with other administrative professionals and business stakeholders.
Anticipate executive needs identify priorities and proactively resolve issues.
Support special projects and additional responsibilities as assigned.
Recommend and implement process improvements to enhance efficiency and effectiveness.
Qualifications
Minimum of 10 years of administrative or executive support experience including support of senior leadership or C-suite executives.
Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations reports and communications.
Exceptional organizational skills with strong attention to detail and accuracy.
Excellent verbal written and interpersonal communication skills.
Ability to manage multiple priorities meet deadlines and perform effectively under pressure.
Proven ability to work independently while collaborating effectively across teams.
Strong customer service mindset and relationship-building skills.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Demonstrated problem-solving skills initiative and commitment to continuous improvement.
Professional presence and confidence interacting with executives Board members employees customers and external partners.
Key Competencies
Integrity and ethical conduct
Accountability and ownership
Collaboration and teamwork
Proactive and forward-thinking mindset
Adaptability and flexibility
Professionalism and discretion
Strong customer focus
Multitasking and prioritization
Initiative and continuous learning
Results orientation and attention to detail
Effective communication and relationship management
Independent judgment and decision-making
This role requires a highly organized resourceful professional who can anticipate needs adapt to changing priorities and serve as a trusted partner to the Legal Team.
Location: Akron OH 100% onsite Monday - Friday
Duration: 3 Months
Description
SASS Testing will be required
Position Summary
The Legal Department Executive Assistant provides high-level administrative and operational support to the legal team including senior leadership. This role helps drive organizational effectiveness through continuous improvement operational excellence collaboration and professional communication. This role manages team schedules coordinates meetings and travel prepares business materials and handles confidential information with discretion. The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment anticipates needs and consistently delivers high-quality results.
Working Hours
In-office coverage is required from 8:00 a.m. to 5:00 p.m. daily with a 1-hour break. Legal Administrative Assistants will rotate coverage to ensure the office remains staffed during business hours.
Key Responsibilities
Manage complex calendars scheduling and meeting coordination. Complete timesheet submissions.
Coordinate travel arrangements expense reporting and other related administrative activities.
Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
Prepare edit and format presentations reports correspondence and other business documents.
Support meeting planning and execution including logistics agendas materials and follow-up actions.
Screen distribute and prioritize communications mail and information requests.
Collect organize and prepare information for department leadership.
Provide on-site administrative and event support as needed.
Collaborate with outside counsel ensure accuracy throughout invoice review and matter management processes.
Order office supplies manage facility requests and support new hire onboarding.
Partner effectively with other administrative professionals and business stakeholders.
Anticipate executive needs identify priorities and proactively resolve issues.
Support special projects and additional responsibilities as assigned.
Recommend and implement process improvements to enhance efficiency and effectiveness.
Qualifications
Minimum of 10 years of administrative or executive support experience including support of senior leadership or C-suite executives.
Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations reports and communications.
Exceptional organizational skills with strong attention to detail and accuracy.
Excellent verbal written and interpersonal communication skills.
Ability to manage multiple priorities meet deadlines and perform effectively under pressure.
Proven ability to work independently while collaborating effectively across teams.
Strong customer service mindset and relationship-building skills.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Demonstrated problem-solving skills initiative and commitment to continuous improvement.
Professional presence and confidence interacting with executives Board members employees customers and external partners.
Key Competencies
Integrity and ethical conduct
Accountability and ownership
Collaboration and teamwork
Proactive and forward-thinking mindset
Adaptability and flexibility
Professionalism and discretion
Strong customer focus
Multitasking and prioritization
Initiative and continuous learning
Results orientation and attention to detail
Effective communication and relationship management
Independent judgment and decision-making
This role requires a highly organized resourceful professional who can anticipate needs adapt to changing priorities and serve as a trusted partner to the Legal Team.
Required Experience:
IC
