Executive Administrative Assistant

The Defense Sector at Leidos currently has an opening for an Executive Administrative Assistant to work in our Alexandria VA and Pentagon locations. This exciting opportunity will use your experience to support DoD Senior Leadership and Executive working groups.

This position does require the ability to work on-site daily at the work location in Alexandria addition there will be days where you will be asked to work on-site at the Pentagon. Parking will be fully provided at the Alexandria location and transportation from Alexandria to the Pentagon will be provided as well.

Primary Responsibilities:

• Managing and maintaining AWG website and related content.
• Ensuring appropriate metadata capture and organization to facilitate efficient and logical website navigation and document discoverability.
• Providing corresponding insight and advice to support decisions on content.
• Collaborating with programmers and AWG leadership on website design development maintenance and improvement.
• Work with AWG leadership to build and survey the annual AWG budgets; maintain data and requests on financial activities to requests are accurately captured and ensure all appropriated funding is executed as expected.
• Managing and maintaining AWG budget tool. Ensuring appropriate metadata capture and organization to facilitate efficient budget tracking and provide insight to support financial decisions.
• Providing collaboration support for new projects as specified by AWG leadership.
• Coordinating organizational calendar project tracking and conference schedules.
• Providing support for AWG meetings of management bodies to include coordinating the agenda dates/times and locations of the meetings scheduling conferences rooms maintaining access control to relevant facilities communicating information to key stakeholders assisting in the preparation of briefings materials track completion of the action items posting all relevant materials to the AWG website.
• Providing all necessary support to facilitate or present at meetings seminars symposia workshops working group meetings and off-sites.
• Support includes facilitation presentation and participation as a subject matter expert as well as desktop computer operations processing requests scheduling arranging for facilities preparing materials to include read ahead materials and recording and producing minutes as well as post-forum reports and briefings.
• Coordinating conference room and Video Teleconference (VTC) requirements for AWG meetings conference workshops etc.
• Receiving and handling visit access requests on behalf of AWG.
• Performing ad-hoc efforts as requested by AWG leadership. The completion of those tasks will be based on a timeline mutually agreed to by the Government and the contractor.

Basic Qualifications

• Bachelors degree with 4 years of experience or a Masters degree with 2 years of experience. Additional experience may be considered in lieu of a degree.
• US Citizen with an active Top Secret clearance with the ability to obtain and maintain a SCI.
• Ability to manage executive schedules multiple meetings and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
• Experience using advanced computer skills including information management using and managing data setting up and troubleshooting electronic processes to streamline procedures.
• Expertise managing a wide range of management and administrative duties (travel calendars correspondence organization charts telephone lists) in support of the office.
• Experience facilitating senior management correspondence and communication including preparing memos and correspondence with minimal oversight as well as accurately compose and prepare effective correspondence and reports.

Preferred Qualifications:

• PMP certification
• Experience working within the Department of Defense
• Detail oriented professional demeanor with strong organization and proven interpersonal skills.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies rules and procedures.
• Ability to work in a team environment interacting with a range of federal and contractor staff.
• Proficiency in the Microsoft Office suite (MS Word MS PowerPoint Outlook and MS Excel) with particular emphasis on word processing presentation and spreadsheet applications required.
• Experience maintaining physical security of classified safe including all content from creation through destruction in accordance with and in compliance with applicable regulations.

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If youre looking for comfort keep scrolling. At Leidos we outthink outbuild and outpace the status quo because the mission demands it. Were not hiring followers. Were recruiting the ones who disrupt provoke and refuse to fail. Step 10 is ancient history. Were already at step 30 and moving faster than anyone else dares.

Original Posting:

Pay Range:

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data applicable bargaining agreement (if any) or other law.