Events Planning Assistant

Posting Description

EVENTS PLANNING ASSISTANT Biology supports Biology Headquarters (HQ) in planning coordinating and executing a diverse portfolio of departmental events and administrative activities. Reporting to the Program & Project Administrator the position works closely with Biology leadership faculty staff donors sponsors vendors and campus partners. The role manages the full lifecycle of professional community-building and development events including retreats symposia Visiting Committee celebrations staff events alumni programs and donor engagements. Responsibilities include budgeting and financial reconciliation; venue catering AV and technology coordination; advertising and registration; speaker and guest communications; vendor management; event materials and gifts; on-site logistics; and post-event follow-up. Provides high-touch support for executive and donor events coordinating complex schedules private dining customized materials and gifts and multi-stakeholder logistics. The position also supports travel arrangements purchase orders contracts room reservations and departmental calendars and planning timelines.

The full job description is available here:

Job Requirements

REQUIRED: High school diploma; a minimum of five years of administrative or event support experience; exceptional organization meticulous attention to detail communication multitasking and customer-service skills; demonstrated success managing complex events marketing and communications; and ability to work independently and collaboratively adapt to changing priorities under pressure uphold professionalism and support organizational values. PREFERRED: MIT or higher education experience; or bachelors degree.

9/11/2026