Event Sales Coordinator | Full Time | Lucas Museum of Narrative Art

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services with a platform spanning venue development and end-to-end capabilities across venue management hospitality and sponsorship sales. Founded in 2015 the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas stadiums convention centers music festivals performing arts centers and cultural institutions spanning four continents.

The Event Sales Coordinator supports the Sales & Events team by coordinating the planning sales and execution of private events meetings receptions weddings corporate functions and special events. This position serves as a primary point of contact for clients throughout the planning process ensuring exceptional customer service while coordinating event logistics contracts and operational details. The Event Sales Coordinator works collaboratively with culinary food and beverage operations and venue management teams to deliver seamless high-quality events that exceed client expectations and contribute to revenue growth.

This role pays an hourly rate of $25.00-$30.00

Benefits for Full-Time roles: Health dental and vision insurance; 401(k) savings plan; 401(k) matching; and paid time off (vacation days sick days and 11 holidays).

This position will remain open until October 16 2026.

Oak View Group is proud to operate the food and beverage program at the Lucas Museum of Narrative Art. The hospitality operation features a diverse portfolio of dining experiences including a multi-concept café a modern luxury restaurant a licensed Starbucks location and a robust special events catering program. The team is dedicated to delivering exceptional guest experiences through outstanding food service and hospitality within one of the nations premier cultural destinations.

• Respond to event inquiries and assist prospective clients with venue information availability pricing and event packages.
• Conduct venue tours and support the sales process by showcasing event spaces and amenities.
• Prepare proposals contracts banquet event orders (BEOs) and other sales documents.
• Maintain ongoing communication with clients from initial inquiry through event completion.
• Build and maintain strong relationships with clients vendors and community partners to encourage repeat business and referrals.
• Support revenue generation by identifying opportunities to upsell food beverage audiovisual décor and additional event services.
• Coordinate all event logistics including room layouts timelines catering audiovisual needs rentals décor and special requests.
• Develop and maintain detailed event timelines and planning documents.
• Collaborate with culinary food and beverage operations security housekeeping and technical services teams to ensure successful event execution.
• Participate in planning meetings and communicate event details to internal departments.
• Conduct final event reviews with clients to confirm details and expectations.
• Maintain accurate client files contracts event calendars and sales records.
• Enter and update event information within the venues event management software.
• Track deposits payments and contract deadlines in coordination with the finance team.
• Generate reports and assist with forecasting sales tracking and departmental metrics.
• Maintain organized electronic and physical records of event documentation.
• Serve as an on-site representative for assigned events ensuring services are delivered according to contract specifications.
• Address client requests and resolve operational issues promptly and professionally.
• Coordinate with event staff to ensure seamless communication throughout the event.
• Conduct post-event follow-up with clients to gather feedback and support future business opportunities.
• Work closely with Sales Managers Event Managers Catering Culinary and Food & Beverage teams to ensure exceptional event execution.
• Assist with promotional events open houses networking opportunities and community outreach initiatives.
• Support departmental projects and administrative tasks as assigned.

• Bachelors degree in Hospitality Management Event Management Business Administration Marketing or a related field preferred.
• 1-2 years of experience in event sales event coordination catering hospitality or venue management preferred.
• Experience in a performing arts center convention center private club hotel stadium or similar event venue is preferred.
• Experience using event management software (such as Tripleseat Momentus/Ungerboeck Delphi or similar platforms) is preferred.
• Excellent customer service and relationship-building skills.
• Strong verbal and written communication abilities.
• Exceptional organizational skills with the ability to manage multiple events simultaneously.
• Detail-oriented with excellent time management and problem-solving skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to maintain confidentiality and professionalism when handling client information.
• Strong sales aptitude with the ability to identify revenue opportunities and exceed client expectations.
• Ability to stand and walk for extended periods during events.
• Ability to lift and carry heavy objects occasionally.
• Ability to move throughout the venue during event setup execution and breakdown.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.