Event Planner (Part-Time, On-Call)

Position Description

The Event Planner provides support in the staffing and execution of events and facility rentals at The Tech Interactive. Primary duties include assisting guests with hands-on learning experiences performing operational duties and acting as a backup for the Event Supervisor as needed. The role requires flexible availability primarily during evenings and weekends and will be scheduled based on the event calendar. The Events Lead and is an on-call non-exempt (hourly) role reports to the Director of Event Sales.

Responsibilities

• Attend an event briefing prior to the start of the event in order to execute all aspects of the event.
• Support coordination for load-in set-up and tear-down of events and ensure that procedures are followed and problems solved.
• Assist with end-of-event walk-through with caterers and vendors ensuring all requirements are met to leave the facility clean and free of damage and complete end-of-event report.
• Serve as one of the on-site support contacts for clients during events and maintain hands-on event support during the event.
• Assist with volunteer assignments and coordinate breaks as needed.
• Participate in scheduled meetings and training sessions.
• Communicate with the Engineering Audio/Visual and Facilities staff to ensure that all exhibits electronics and lighting in the gallery are functioning properly.
• Attend weekly Special Events meetings and other meetings as necessary.
• Maintain current knowledge about The Techs programs IMAX films exhibits and other guest-related information.
• Complete additional related tasks or duties as assigned by the supervisor/manager.

Requirements and Skills

• 1 years experience in customer service event coordination and/or execution. Supervisory experience is a plus.
• Display excellent customer service public speaking and listening skills.
• Ability to learn and utilize multiple software and cloud-based programs such as Google Suite When to Work Tripleseat and Ticketure.

Working Conditions and Schedule

• Flexible schedule that is able to match availability to event scheduling needs.
• Ability to work in a public setting interacting with visitors vendors and clients and follow required safety protocols.
• Ability to adhere to The Techs grooming guidelines and project a professional image during an event.
• Physical ability to lift and move furniture up to 50 lbs during set-up and tear-down.

Inclusion Diversity Equity and Accessibility (IDEA) at The Tech

Our success is dependent on building teams that include people from different backgrounds and experiences who challenge each others assumptions with fresh perspectives. To that end we look for a diverse pool of applicants including but not limited to those from historically marginalized groups women people with disabilities people of color people who are lesbian gay bisexual transgender and/or nonconforming veterans and people from different socioeconomic backgrounds.

The Tech will provide an equal opportunity in recruitment and employment to all individuals and will not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions) gender identity gender expression national origin ancestry citizenship age physical or mental disability legally protected medical condition military or veteran status marital status domestic partner status sexual orientation genetic information or any other basis protected by applicable law. Any applicant with a disability may contact The Tech Interactive to arrange for accommodations. Please contact the Tech at or call .