Event Coordinator
Job Location:
Milwaukee, WI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
We are seeking an Event Coordinator to organize and support the planning and execution of company events promotional programs and scheduled brand activities. This position is responsible for coordinating event details from the planning stage through completion ensuring schedules materials vendors and operational requirements are organized in advance.
The Event Coordinator will work with internal teams and external contacts to keep event plans on schedule and ensure each event is properly prepared and executed.
Responsibilities include:
- Coordinate event schedules timelines and logistical requirements
- Maintain event calendars and track upcoming deadlines
- Assist with venue coordination and event-related arrangements
- Communicate with vendors venues suppliers and other external partners
- Confirm event dates schedules deliveries and operational details
- Prepare event plans checklists schedules and supporting documentation
- Coordinate the ordering and delivery of event materials signage displays and supplies
- Monitor event inventory and identify materials needed for upcoming programs
- Organize transportation and movement of event materials when required
- Coordinate staffing schedules and communicate event assignments
- Provide team members with event details schedules and logistical information
- Assist with event setup and ensure materials are positioned according to event plans
- Monitor event activities and address routine logistical issues
- Coordinate changes to schedules or event requirements as needed
- Maintain communication with internal teams throughout event execution
- Track event expenses invoices purchase information and vendor documentation
- Collect and organize event records following completion
- Prepare basic post-event summaries and operational notes
- Document logistical issues and recommendations for future events
- Support multiple scheduled events and projects simultaneously
Required Skills:
Who Were Looking For Strong communication and interpersonal skills Organized with good attention to detail Reliable and able to follow through on assigned responsibilities Comfortable working around groups of people and interacting with attendees Able to stay organized while handling multiple tasks Flexible when schedules priorities or event needs change Comfortable working in busy fast-moving environments Able to work effectively both independently and as part of a team Professional when communicating with attendees venues vendors and other contacts Good time-management and problem-solving skills Previous experience in events hospitality office support customer-facing work or a related environment is helpful but not required
