Event Coordinator

Job Title:Event Coordinator

Department:Recreation & Events

Hours:Up to 16 hours per week (Part-time)

Primarily evenings and weekends (FridaySunday) based on event schedule (flexible hours)

Pay: $21-$22 per hour

Position Summary

The Event Coordinator supports the Recreation and Event Manager with the preparation and execution of community events and club-related activities.

This is a hands-on fast-paced role that requires flexibility organization and the ability to assist with both logistical and creative aspects of events. The position plays an important role in ensuring events are well-organized visually appealing and run smoothly.

Key Responsibilities

Event Support

• Assist with event setup décor and overall presentation
• Support real-time event execution including adjustments and problem-solving as needed
• Help maintain organization and flow during events

Logistics & Operations

• Assist with transporting supplies and materials (including loading/unloading items as needed)
• Help organize event materials before and after events
• Support deliveries vendor communication and general event preparation

Creative & Planning Support

• Assist with event themes décor ideas and visual details
• Help with selecting materials such as linens décor items and setup elements
• Support planning decisions with a practical and detail-oriented approach

Marketing Support

• Assist with creating flyers signage and event materials
• Support social media posts (Instagram etc.)
• Help maintain consistent and timely event promotion

Qualifications

• Minimum six (6) months experience assisting with events hospitality or similar environments
• Must have a minimum of one-year experience of social media and simple design tools (Canva Instagram etc.)
• Basic knowledge of Microsoft Office programs including Word Excel and Outlook
• Ability to anticipate needs and stay one step ahead during events
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced changing environment
• Reliable and able to follow direction while also taking initiative
• Comfortable with hands-on physical tasks (lifting moving items setup support)
• Good communication and teamwork skills
• Availability on evenings and weekends
• Must have a valid California drivers license and clean DMV record.

Physical Requirements

• Ability to lift and carry event materials and supplies
• Frequent standing walking bending and moving during event setup and execution

Work Environment

• Primarily on-site at the clubhouse and event spaces
• Indoor and outdoor event environments
• Fast-paced during events especially during peak seasons (holidays summer events)
• Ability to work on Major Holidays: Memorial Day Independence Day and Labor Day (required)