Elections Clerk
Job Location:
Twin Falls, ID - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Position Information
Apply online at .
Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position. Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday Friday from 8 a.m. 5 p.m. To receive the testing links; call email or visit the Department of Labor Magic Valley Office at420 Falls Avenue in Twin Falls.
Please note: If you took tests through the Department of Labor for a company other than Twin Falls County your tests scores are not automatically sent to us and you will need to mail email or fax them to our officebeforethe posting deadline to be considered for this position.Tests required: General typing TF Clerk Data Checking Contact Data EntryTests will be kept on file for six (6) months. When you retest we will use your most recent test score for each position for which you apply.Job Description
CLASSIFICATION SUMMARY
Performsadministrativeand clericalduties and may be assigned asaspecialistin the services offered by the assigned department. Employees in this class perform a wide range of office support functions using independent judgment in applying existing policies and procedures to complete assignments. This involves knowledge of multiple procedures and program guidelines to make decisions. Employees respond to non-routine inquiries and explain department services policiesproceduresand rationale for decisions to customers. Employees typicallyutilizea variety of computer operations and/or specialized software to complete daily assignments.Theclassifications primary and diverse dutiesinclude creatingreviewingand processing documents and recordsidentifyingand correcting errors and omissions on documents received from staff and/or public performing data entrymaintainingrecords schedulingappointmentsand making travel arrangements.Work is usually performed in or near a front counter oroffice where customers can easily be accommodated.Duties / Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES(illustrative only and may vary by assignment)
SECONDARY DUTIES AND RESPONSIBILITIES:Answers incoming phone calls and greets walk-in customers provides general information to the public answers questions and inquiries and provides referrals to other departments or staff asneeded;
- Compiles an inventory of election supplies and orders whenneeded;
- Completes data entry of voter registration cards absenteeballotrequestforms and party affiliationchanges;
- Opens absenteeballots;
- Verifies signatures on petitions and candidatefilings;
- Assistspubliccandidatesand political parties with public records requests forcampaigns;
- Prepares campaignpackets;
- Processes absentee requests forelections;
- Recruits and trains poll workers; secures polling places andmaintainscontactlists;
- Schedules poll worker training; schedule workcrews;
- Marks ballot test decks; proofs ballots and tests computer portal and tabulatorequipment;
- Maintains inventory of electronic poll books printers andequipment;
- Secures and checks polling places; delivers supplies asneeded;
- Processespayrollclaim forms to pay election personnel and pollingsites;
- Acceptsand/or reviewspaperwork/applications fromcustomers;
- Compiles copies sortsand files/records of office activities business transactions and otheractivities;
- Providesclericaland support services to staff members as needed including but not limited to taking messages setting appointments providing informationprocessingand preparing documents and correspondence screening and distributing mailpreparingand tracking mailings and legal notifications and inputting data into central computersystem;
- Maintainsaccurateand complete records files anddocumentation;
- Creates word processing documents and spreadsheets and/or works with specialized departmentsoftware;
- Responds toCommissionerselected officialsCounty employees andcitizens questions and comments in a courteous andtimelymanner;
- Sorts incoming county mail and processes outgoing countymail;
- Performstime management and scheduling functions meetsdeadlines and setsprojectpriorities;
- Communicates and coordinates regularly withappropriate co-workersto maximize the effectiveness and efficiency of interdepartmental operations and activities.
- Maintains strict confidentiality in allcases;
- Assistsother department and County employees as needed orrequested.
- Performs all work duties and activitiesin accordance withCounty policies procedures and safety practices.
- Provides backup for other staff as needed;
- Indexes old records books;
- Performs other duties as assigned.
Qualifications
CLASSIFICATION REQUIREMENTS:
The requirements listed below are representative of the minimum knowledge skill and/or ability required for an individual to satisfactorily perform each essential duty satisfactorily and be successful in the position.
Knowledge of:- Federal and state laws and regulations pertaining to elections and reporting;
- Current office practices and procedures including data entry;
- Record keeping and filing practices and procedures;
- English grammar spelling punctuation and composition;
- Basic bookkeeping and cash handling;
- Customer service procedures techniques and objectives;
- Operation of a personal computer and job-related software applications.
- Provide effective customer services with patience and accuracy;
- Assess problem situations and develop effective answers with or without the supervisors help;
- Perform duties with accuracy and attention to detail;
- Prepare reports on activities as requested;
- Enter and retrieve data accurately and efficiently into a computerized system;
- Establish and maintain accurate records and files both computerized and hardcopy;
- Speak clearly and communicate accurate information to others;
- Use English to communicate effectively with others;
- Proficiently operate computers software programs such as Microsoft Word Excel PowerPoint or similar office software to create documents and other materials maintain information and generate reports;
- Listen carefully to understand and effectively communicate through oral written and interpersonal communication channels;
- Follow verbal and written instructions;
- Work independently and exercise initiative with general guidance and supervision;
- Use good judgment to make sound and reasonable decisions and problem-solving skills to respond to customer service needs in accordance with laws ordinances regulations and established policies;
- Maintain a professional demeanor at all times;
- Maintain confidentiality;
- Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
- Demonstrate integrity and ingenuity the performance of assigned tasks and solving problems;
- Perform all duties in accordance with County policies and procedures with regard for personal safety and that of other employees and the public.
- High school diploma or GED;
- One years experience in an office preferably in the public sector; or
- An equivalent combination of education and experience that provides the required skills knowledge and abilities to successfully perform the essential functions of the position may be considered.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this classification the employee is frequently required to stand walk sit stoop kneel bend use hands to keyboard or type handle materials or manipulate tools used in performing the essential functions of the classification and reach with hands and arms. The employee must (occasionally or frequently) lift and/or move up to 25 pounds and infrequently up to 50 pounds. Specific vision abilities required by this classification include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone. While performing the duties of this classification the employee works in an office setting where the noise level in the work environment is usually moderate.
