Document Control Specialist
Job Location:
Job Location:
Jersey, NJ - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
7 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: Document Control Specialist
Location: Jersey City NJ
Duration: 12-Month Contract
Pay Rate: Approximately $40/hour
Schedule: 40 hours per week 8-hour shifts
Start Date: Anticipated around July 20 2026 (subject to change)
Position Overview
We are seeking an experienced Document Control Specialist to support engineering and construction-related projects within a fast-paced technical environment. This role will be responsible for managing tracking filing and distributing project documentation while ensuring compliance with document control procedures version control requirements and confidentiality standards.
The ideal candidate will have strong experience in records management document control scheduling and coordination of engineering or construction documentation along with proficiency in document management platforms such as Trimble (e-Builder) and SharePoint.
Key Responsibilities
- Manage and maintain incoming and existing construction and engineering documentation.
- Ensure proper document organization version control accessibility and security.
- Serve as the primary point of contact and task leader for document control activities.
- Receive track log distribute and archive project documentation in accordance with established procedures.
- Utilize Trimble (e-Builder) to manage incoming design documents construction drawings and other project-related records.
- Handle confidential and privileged project documentation with a high level of discretion.
- Coordinate and schedule document reviews among multiple technical disciplines and stakeholders.
- Maintain comprehensive databases of incoming and outgoing project documents and review activities.
- Generate status reports detailing document submissions review progress pending actions and project metrics.
- Upload review comments memoranda and supporting documentation into project management systems.
- Support engineering and construction teams by ensuring accurate document tracking and timely processing.
- Assist with records retention and transfer of finalized documentation according to organizational requirements.
Required Qualifications
- Minimum 5 10 years of experience in document control records management project coordination or scheduling within an engineering architectural construction infrastructure or related environment.
- Proven experience handling engineering drawings construction documents technical records and confidential documentation.
- Experience serving as a document control lead or task leader overseeing document workflows and tracking processes.
- Strong understanding of document management procedures version control and records retention practices.
- Experience coordinating document reviews across multiple departments or technical disciplines.
- Advanced proficiency with Microsoft Office Suite.
- Experience using SharePoint Trimble (e-Builder) or similar document management systems.
- Excellent organizational communication and time-management skills.
- Strong attention to detail with the ability to maintain accuracy in a high-volume environment.
- Ability to work independently prioritize tasks and meet deadlines with minimal supervision.
Preferred Background
Candidates with experience supporting transportation infrastructure engineering consulting construction management architectural or public works projects are highly encouraged to apply.
Additional Information
- Full-time contract assignment (40 hours per week).
- 8-hour daily shifts.
- No RA (Registered Architect) or PE (Professional Engineer) license required.
- Competitive hourly compensation of approximately $40/hour.
