Director, Financial Aid Systems

Director Financial Aid Systems

Department: Financial Aid Central Processing

Location: Jerry Sue Thornton Center

Reports To:Exec Dir Financial Aid

Recruitment Type: External/Internal

Requisition ID:req7318

Employment Type: Administration and Professionals

Union Position: Non-Union

Work Schedule: Standard College Hours: Monday-Friday 8:30-5pm (some weekends may be required)

Number of Openings: 1

Job Description:

SUMMARY

Performs application development and analysis functions of theFinancial Aid Departments technology and application systems. Creates businessprocesses to meet end-user requirements and Federal State District localand department regulatory mandates rules regulations policies andprocedures. Evaluates and personally participates in the functions necessary toimplement and sustain the creation maintenance and use of financial aiddatabases and applications. Tests and maintains data analysis and reportingprograms to enhance and support reporting and data tracking needs.

ESSENTIAL FUNCTIONS

• Designs business processes for the maintenance access and retrieval of financial aid data; prepares detailed flow charts and diagrams outlining system capabilities and processes; defines data rules and relationships and develops methods for quality control of the database system
• Reviews and evaluates database access and reporting software applications to streamline and enhance the financial aid enterprise system; creates documentation of processes
• Troubleshoots updates modifies and analyzes information systems to ensure compliance with regulatory needs and changes
• Designs methods and applications to import/export data for analysis; uses various reporting tools and database applications to retrieve information from databases for financial aid staff and other staff as needed; determines required data and presentation formats
• Ensures successful storage and retrieval of data across a variety of campus systems; ensures financial aid systems interface with other campus systems
• Creates complex custom queries and programs for a variety of financial aid management needs and reporting requirements; creates queries to analyze and identify data integrity issues
• Monitors and maintains data integrity of financial aid tables fields reports and related systems; works with central information technology to execute scripts to correct data issues
• Provides expert technical assistance and training for financial aid staff on system procedures system integration data integrity and reporting
• Plans designs and creates new databases for data collection analysis and reporting
• Consults with information technology staff to create views and data blocks for data reporting and extraction
• Coordinates with information technology finance and other college staff to facilitate the resolution of implementing and scheduling new and/or modified business processes and the development of new modified database processes and reporting requirements
• Acts as the first-line contact person representing Financial Aid to internal and external stakeholders who need assistance with any application systems module that integrates with Financial Aid
• In collaboration with the Information Technology department tests and debugs applications to ensure the accuracy of data and writes related application documentation including system upgrade testing and end-user documentation
• Communicates with personnel and various outside agencies as needed to exchange information and resolve issues or concerns
• Participates with end users and information technology in testing and implementing new computer programs as appropriate including developing and maintaining related documentation
• Remains up-to-date with and applies emerging technologies as necessary to perform duties in an efficient organized and timely manner
• Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

• Bachelors degree
• Significant related experience may substitute for education
• Minimum of six years of demonstrated reporting and database management experience
• Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
• Demonstrated effectiveness in a role requiring dynamic and abstract problem-solving methods in adaptive situations
• Demonstrated experience in data analysis

KNOWLEDGE SKILLS and ABILITIES

• Ability to effectively respond to requests from multiple levels of the College in various departments
• Ability to independently set goals and determine the best course of action to achieve desired results
• Possess working knowledge of Ellucian systems concepts practices and procedures with the ability to use them in varied situations as they pertain to the departmental focus
• Possess intermediate project management skills
• Possess intermediate skills with Banner System or equivalent program
• Possess basic proficiency with Microsoft Outlook Word Access SharePoint website content management systems and PowerPoint
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Ability to collaborate persuade gain cooperation and acceptance of ideas on significant projects
• Ability to collaborate negotiate and resolve conflicts on major projects
• Ability to develop and maintain relationships with key contacts to enhance workflow and quality
• Possess excellent written verbal and interpersonal communication skills
• Possess strong organizational and time-management skills
• Possess excellent customer service skills and proven ability to develop and sustain productive customer relationships
• Ability to be creative and exercise initiative
• Ability to work accurately with great attention to detail
• Ability to prioritize/handle multiple tasks and work with deadlines in a dynamic environment
• Ability to promote collaboration and teamwork and involve all stakeholders in decision-making processes
• Ability to work in a fast-paced high-volume and confidential service environment
• Ability to research and analyze issues and develop solutions
• Ability to identify and implement efficiencies within daily operations
• Possess sensitivity to appropriately respond to the needs of students

COMPETENCIES

CRITICAL COMPETENCIES

• Service Focus
• Communication
• Quality of Work

VERY IMPORTANT COMPETENCIES

• Collaboration
• Time Utilization

IMPORTANTCOMPETENCIES

• Adaptability
• Continuous Improvement

PHYSICAL DEMANDS/WORKINGCONDITIONS

(The demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.)

• The work is performed in a normal professional office environment
• The work area is adequately lighted heated and ventilated
• Typically the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However there may be some walking; standing; bending; and carrying of light items such as papers files pamphlets books etc.
• Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.

Target Starting Salary Range: $75000 to$83000
The final offer for the successfulcandidate is targeted to fall within this range but will be based upon anassessment of internal equity the units available budget and the candidatesqualifications in relation to the minimum and/or preferred job requirement(s).

Special Note: If hired you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure.

Special Instructions to Applicants: During the application process you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Equal Opportunity Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Required Experience:

Director