Digital Integration & Training Registrar, USAFA

Summary:
Yorktown Systems Group Inc. (YSG) / The Unconventional (TU) is seeking a highly qualified Digital Integration & Training Registrar to provide comprehensive Warfighter Training Support Services at the United States Air Force Academy (USAFA). The purpose of this position is to support Department of Defense training enterprise application learner-records and data-management requirements as well as support the planning development execution management and evaluation of military training for approximately 4200 cadets annually during both the academic year and summer training programs. This position will assist the USAFA in delivering a coherent progressive and operationally relevant 47-month cumulative military training continuum aligned with Department of the Air Force (DAF) readiness objectives Joint Force expectations and USAFA cadet development outcomes.

The Registrar will administer and improve TUTOR/Moodle and related enterprise systems by managing learner enrollment course records schedules attendance learner dashboards. The position will coordinate with Government stakeholders training managers instructors instructional systems designers evaluators and TU technical personnel to maintain accurate records and provide recommendations on improving program visibility in support effective training delivery and evaluations.

Work may be performed on-site remotely or through a hybrid arrangement based on mission access and Government requirements.

Specific duties may include but are not limited to:

• Support an enterprise Learning Management Systems by accounts creation designating roles and permissions and support troubleshooting efforts with help desk
• Perform registrar functions for assigned training programs including learner enrollment registration course assignments schedule changes withdrawals transfers and completions.
• Maintain accurate learner profiles rosters attendance records grades assessments certificates and official training records.
• Coordinate and collaborate with Program Manager on course schedules instructor assignments learner groupings prerequisites enrollment capacity and training calendars.
• Review registration and training records for accuracy completeness duplication eligibility and compliance with program requirements.
• Process and document approved changes to learner status training plans course assignments and completion records.
• Respond to learner instructor program-manager and Government inquiries concerning enrollment schedules records completion status and system access.
• Collaborate with PM to ensure enterprise application workflows support structured and longitudinal capture of training assessment attendance completion and performance data.
• Support the collection and synchronize data from supported organizations training teams instructors evaluators and authorized source systems.
• Reconcile discrepancies among LMS records schedules attendance reports assessment results and source documentation.
• Maintain databases and support data-governance quality-control access-control privacy records-management and audit-readiness requirements.
• Develop rosters completion reports dashboards presentations data exports and other decision-support products.
• Track enrollment participation attendance utilization completion and other program-performance measures.
• Coordinate with instructional systems design evaluation training and technical teams to align curriculum assessments course catalogs data fields dashboards and reporting requirements.
• Draft and revise reports standard operating procedures registrar processes user guides and senior-leader briefings.
• Provide user assistance and coordinate advanced system or data issues with TU technical reach-back personnel.
• Perform other related duties as assigned in support of contract and mission requirements.

Required Qualifications:

• Five or more years of relevant experience in registrar operations LMS administration enterprise application support training management student services or records administration.
• Experience managing learner enrollment registration schedules rosters attendance grades completions or official training records.
• Experience administering or supporting Moodle or another LMS including accounts permissions course configuration reporting exports usability and troubleshooting.
• Experience collecting validating maintaining reconciling and reporting data from multiple systems or organizations.
• Proficiency with Microsoft Excel Word PowerPoint Teams Outlook and SharePoint.
• Ability to develop reports dashboards rosters briefings and executive-level decision-support products.
• Strong written communication customer service organizational analytical and problem-solving skills.
• Ability to protect sensitive learner and personnel information and maintain accurate auditable records.
• Ability to work independently and collaborate effectively with Government military instructional administrative and technical personnel.

Desired Qualifications:

• Experience serving in a registrar student-services academic-coordination training-management or records-administration role.
• Experience with Microsoft 365 and collaboration tools
• LMS administration instructional technology registrar records-management or information technology certification.
• Experience supporting professional military education or other Department of Defense training organizations.
• Familiarity with DoD cybersecurity information assurance privacy records-management and audit requirements.

Clearance: Must be able to obtain a SECRET security clearance.

Location: Colorado Springs CO / Remote

Travel: Some travel will be required