Deputy Director, Asset Information Delivery

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs core values are built around safety service equity sustainability culture and accessibility and each employee that works for the MBTA performs their roles based on our vision mission and includes attendance participation and contribution in local safety committee meetings as needed.

In line with 49 CFR 625 630 and 673 requirements the Deputy Director of Asset Information Delivery leads the MBTAs enterprise program for integrating asset information requirements into infrastructure delivery asset renewals and capital investment activities. This role is responsible for establishing how asset information associated with new renewed replaced or modified infrastructure is identified governed validated and incorporated into the Authoritys Enterprise Asset Management System (EAMS).

The Deputy Director oversees the development and implementation of standards specifications workflows and governance processes associated with asset information turnover across capital projects operational programs maintenance activities and other infrastructure delivery initiatives. This includes ensuring that asset data documentation hierarchy structures and lifecycle information are consistently delivered in accordance with MBTA asset management requirements.

This role serves as the primary coordination point between Asset Management Capital Delivery Engineering Maintenance Operations contractors/vendors EAM system administration teams and other MBTA groups supporting capital improvement activities. The position also supports the continued maturation of enterprise asset lifecycle governance by developing processes that improve how asset information is captured from both traditional capital projects and operational renewal activities across the Authority.

• Lead the MBTAs Asset Information Delivery (AID) program and associated asset turnover governance activities.
• Develop implement and maintain enterprise asset information specifications standards turnover requirements and asset data delivery processes.
• Serve as the primary authority for Asset Management specifications associated with MBTA capital projects infrastructure programs renewals and asset replacement initiatives.
• Ensure asset information requirements are incorporated into project specifications contracts design reviews turnover packages and project closeout activities.
• Collaborate and coordinate with Capital Delivery Engineering Maintenance Operations project teams and other MBTA groups supporting asset renewals and capital improvement activities to ensure asset information is accurately captured and integrated into MBTA systems.
• Establish and improve processes for capturing asset information associated with operational work force account activities state-of-good-repair programs and non-traditional asset renewals.
• Review and approve asset turnover submissions asset data deliverables and project closeout documentation for compliance with MBTA requirements.
• Identify deficiencies gaps and non-compliant asset information submissions and coordinate corrective actions with project teams contractors consultants and stakeholders.
• Develop and implement enterprise asset data standards asset hierarchies naming conventions and lifecycle data governance practices.
• Participate in project reviews commissioning activities substantial completion reviews and project turnover meetings.
• Lead efforts in coordination with Asset Information Planning and Configuration Engineering teams to support enterprise asset lifecycle management objectives.
• Conduct field visits to validate asset information condition assessments and infrastructure documentation.
• Manage staff workload priorities and program initiatives
• Support continuous improvement of MBTA asset information governance turnover and lifecycle data integration processes.
• Enforce Asset Management department policies and procedures in accordance with MBTA manuals.
• Respond or report to work as directed by supervisory personnel for emergencies extreme weather conditions or any other abnormal conditions that impair service or the safety of service twenty-four (24) hours per day seven (7) days per week.
• Perform related duties and projects as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Supervision

• Direct supervision of Managers Analysts Coordinators interns and other personnel supporting Asset Information Delivery activities.

• A Bachelors Degree from an accredited institution in Engineering Construction Management Architecture Information Technology Transportation Project Management Business or a related field.
• Five (5) years of professional experience supporting delivery projects infrastructure programs engineering construction asset management asset information management project turnover or related programs.
• Two (2) years of supervisory leadership or large project coordination experience.
• Experience developing or managing technical standards specifications turnover requirements or infrastructure documentation processes.
• Experience coordinating across multiple departments contractors consultants and stakeholders within large infrastructure or transportation environments.
• Experience supporting project closeout commissioning turnover asset inventory or infrastructure data management activities.
• Familiarity with Enterprise Asset Management Systems (EAMS) infrastructure data management or asset lifecycle management practices.
• Ability to review technical documents drawings specifications and asset information deliverables.
• Proficiency with Microsoft Office applications including Excel Word and PowerPoint.
• Possession of a valid drivers license without infractions per MBTA policy.
• Have the ability to work any shifts and/or locations assigned or directed.
• Be available to work twenty-four (24) hours per day seven (7) days per week 365 days per year.
• Have the ability to supervise and work effectively with a diverse workforce.

Substitutions

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.
• An associates degree from an accredited institution and an additional three (3) years of directly related experience substitutesfor thebachelors degree requirement.
• A masters degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one (1) year of experience.

• Experience working in transit railroad transportation infrastructure engineering construction maintenance or capital delivery environments.
• Experience supporting asset turnover commissioning project closeout BIM/GIS integration or asset information delivery programs.
• Familiarity with asset management standards infrastructure specifications or lifecycle data governance practices.
• Familiarity with Enterprise Asset Management Systems (EAMS) GIS platforms BIM processes or infrastructure data integration systems.

Job Conditions:

• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.
• Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting pre-employment screenings / pre-boarding working in their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines:Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment:The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility:All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews:Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions:Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions:Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff:During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .
11. Diversity Equity and Inclusion:The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.