Department Assistant
Job Location:
Lake Forest, CA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Title
Department Assistant for Health and Wellness Center
Department
Health and Wellness Center
Position Duration
Full Time 12-month (8:30am - 5:00pm)
Job Description
Lake Forest College one of the top liberal arts schools in the Midwest invites applications for the Department Assistant for the Health and Wellness Center (Non-Exempt). This position reports to the Assistant Dean of Students Director of Health & Wellness. The Department Assistant serves as an office manager and provides high-level administrative and clerical support for the department. The person in the position provides support that is consistent with the mission philosophies and goals of Lake Forest College and Student Affairs.
The Department Assistant performs a range of activities that support the effective functioning of the department including:
Front Desk Responsibilities:
- Greet students and visitors to the Health and Wellness Center
- Schedule appointments
- Answer phones and monitor Health and Wellness email
- Inform students of departmental policies and procedures
- Provide basic clinical triage of paperwork for medical appointments and psychological crises
- Assist students with insurance questions
Administrative Support:
- Provide budgetary support (processing billing budget reconciliation)
- Assist Training Coordinator in administrative duties related to training program (e.g. search process and assisting with onboarding new staff etc.)
- Assist Outreach Coordinator with programmatic details (e.g. room scheduling advertisements supply procurement etc.)
- Maintain the Health & Wellness Centers website
- Assist in maintenance of the Health & Wellness Center electronic health record database (PyraMED)
oversee office and medical supply inventory
Compliance Support:
- Collaborate with medical staff to determine student compliance with health forms and mandatory immunizations and follows up with students who are noncompliant
- Collaborate with medical staff to assist students who may need documentation of health records for other reasons (e.g. study abroad internships athletics)
Outreach Duties:
- Schedule/facilitate flu clinics for campus community
- Collaborate with other College departments to support the College mission
- Assist with Vector Solutions educational course platform management
Other duties as assigned by the Assistant Dean of Students Director of Health and Wellness.
Education Requirements:Associates degree required; Bachelors degree preferred;Previous administrative support experience; demonstrate computer literacy including e-mail Microsoft Office (e.g. Word Outlook Excel PowerPoint and mail merges).
DEMONSTRATED KNOWLEDGE SKILLS AND ABILITIES:The candidates needs to have the ability to communicate effectively with different College constituents including students parents faculty staff and outside treating professionals; the ability to work in an environment handling confidential medical records and information; a demonstrated ability to maintain the highest standards informational privacy and confidentiality;the ability to respond to students and other constituents who are experiencing emotionaldistress; a demonstrated sensitivity to issues related to mental health and ability to interact withindividuals experiencing psychological difficulties;be able to type and demonstrate computer literacy including e-mail Microsoft Office (e.g. Word;Outlook Excel Powerpoint and mail merges).
An ideal candidate will have medical office experience;an understanding of basic accounting and budget reconciliation;excellentorganization skills;the ability to take initiative; excellent problem-solving skills;the ability to work on multiple tasks and projects concurrently; theability to meet deadlines; andhave knowledge of and experience with computer scheduling and database management.
Compensation and Benefits:
Starting range is dependent upon individual qualifications and experience but expected to be in the range of $21.50 per hour to $25.00 per hour.
Benefits information is located at: you are interested in learning more about employment at Lake Forest College please visitWorking at Lake Forest Lake Forest College.
Required Experience:
Junior IC
About Company
Located 30 miles north of Chicago, Lake Forest College offers students a world-class education and the skills they need for success after college.
