Dean's Administrative Assistant, College of Arts & Sciences

Quinnipiac University is a private coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9700 students in more than 100-degree programs through its Schools of Business Communications Education Computing & Engineering Health Sciences Law Medicine Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey a three-time defending national champion womens rugby team and a trip to the Sweet 16 for our womens basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation and second in Connecticut for our exceptional graduation rate salary impact learning facilities career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners the development of innovative strategic partnerships and just opened a South Quad with three new buildings.

As Quinnipiac grows we remain guided by the core values that define our community and shape the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our universitys future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information please visit . Connect with Quinnipiac on Facebook Instagram YouTube TikTok and X.

• Maintain the efficient operation of the Deans Office.
• Manage the professional communications that are part of the Deans Office function including phone calls incoming mail/email routine correspondence memos minutes reports grants forms etc. Edit for accuracy format punctuation and construction. Maintain the confidentiality of issues that are presented to the Deans office.
• Provide direct administrative support to the Dean including calendar management meeting coordination preparation of materials and handling confidential communications.
• Coordinate communication for the College: post content (provided by college) on social media and monitor the colleges social media presence; coordinate content and production for brochures promoting the college in collaboration with other offices and external vendors; organize a college-specific digital newsletter for alumni/friends of the college.
• Assist the Dean in overseeing and monitoring the budget including reporting reconciling expenditures and maintaining appropriate financial files. Process on-line requisitions verifying availability of funds verifying invoices and reconciling accounts.
• Organize and maintain appropriate professional files related to faculty staff and students.
• Curate digital filing systems.
• Coordinate and maintain records for events and meetings including Open Houses Admitted Students Days Orientation etc.
• Provide administrative support for full-time faculty-related processes including onboarding meetings and related documentation.
• Coordinate administrative processes and communications among college administrative staff including scheduling shared workflows and related coordination.
• Maintain and coordinate the Deans calendar and the college calendar with the Executive Committee to schedule faculty meetings chair meetings and other activities appropriate to the office.
• Interact/correspond with faculty parents students and visitors; answer questions within scope of authority & knowledge.
• Utilize university software to retrieve and maintain information.
• Coordinate or assist with conferences meetings and travel logistics including scheduling materials facilities and related arrangements.
• Process travel expense reimbursements and assist with coordination of accreditation visits and related event logistics.
• Order office and event supplies as needed; assist in arrangements for food speakers and supplies.
• Provide cross-functional administrative support and backup coverage as needed.
• Other clerical duties as assigned.

• High School Diploma or GED required

• Proven administrative support experience preferably supporting senior leadership in higher education nonprofit or professional office environments.
• Strong organizational and project coordination skills with the ability to manage multiple priorities calendars events and deadlines.
• Excellent written and verbal communication skills including proofreading correspondence preparation and professional stakeholder interactions.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
• Experience with budget administration account reconciliations expense processing purchasing and financial recordkeeping.
• Proficiency with Microsoft Office Suite and database/software systems particularly Outlook Excel Word and digital filing platforms.
• Experience planning and coordinating meetings events travel arrangements and logistics.
• Ability to collaborate effectively with faculty staff students parents alumni and external partners.
• Strong attention to detail and commitment to accuracy in documentation records management and administrative processes.
• Experience managing social media newsletters marketing materials or communications initiatives preferred.

TO APPLY:

Applications must be submitted electronically and include a resume cover letter addressing how your experience supports the requirements of this position and Quinnipiacs commitment to diversity and inclusion and contact information for three references on the application form.

• Please note this is a Grade 7 position in the Clerical & Technical Union.
• The starting hourly rate is $28.91.
• In addition you are eligible for an additional .75 per hour if you have a bachelors degree or .35 per hour if you have an associate degree.
• This is a fulltime position with a 35hour workweek.
• This position requires the successful completion of a Microsoft Office skills test proofreading test and background check.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.