Corporate Card Program Coordinator

Corporate Card Program Coordinator

About the Role

Ace Electric is seeking a highly organized and detail-oriented Corporate Card Program Coordinator to manage the day-to-day administration of our corporate credit card and fuel card programs. This role supports employees managers Accounting Operations Fleet and other departments by keeping card access receipts spending limits documentation and reporting accurate and compliant.

The right person will be comfortable with follow-up technology confidential information and helping employees understand how to properly use company cards and submit receipts.

Essential Duties and Responsibilities

• Issue activate track update and deactivate corporate credit cards and fuel cards.
• Maintain accurate records of cardholders card access spending limits PIN status department assignments approvals and card changes.
• Process requests for new cards replacement cards cancellations limit changes PIN resets and access updates.
• Train employees and managers on company card procedures receipt submission and use of the credit card tracking software.
• Provide user support for receipt uploads software navigation transaction review coding approvals and basic troubleshooting.
• Track and follow up on missing receipts incomplete documentation unusual transactions and policy exceptions.
• Monitor card activity for accuracy compliance and potential misuse.
• Assist with monthly reconciliation reporting audits and documentation review.
• Coordinate with card providers fuel card vendors Accounting Operations Fleet HR managers and cardholders.
• Ensure cards are collected canceled or updated when employees transfer separate from employment or no longer need access.
• Recommend process improvements to strengthen controls reduce missing receipts and improve user compliance.
• Maintain confidentiality of financial employee and cardholder information.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent required.
• Prior experience in accounting finance purchasing fleet administration office administration expense management or a related administrative role preferred.
• Proficiency with Microsoft Outlook Excel and general office systems.
• Ability to learn and support credit card tracking expense management or financial software.
• Strong attention to detail organization follow-up and accuracy.
• Ability to communicate professionally with employees managers vendors and leadership.
• Ability to train employees on processes and software at varying skill levels.
• Ability to handle confidential information with professionalism and discretion.
• Ability to identify errors missing documentation inconsistencies and compliance concerns.

Preferred Qualifications

• Experience with corporate cards fuel cards purchasing cards expense reports or reconciliation.
• Experience supporting multiple departments divisions locations or field-based employees.
• Intermediate Excel skills including sorting filtering formulas and tracking reports.
• Construction fleet or field operations experience is a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to communicate by phone email video call and in person.
• Ability to operate standard office equipment.
• Ability to occasionally lift up to 15 pounds.

Work Environment

This position primarily works in a professional office environment and requires frequent communication with employees managers vendors and internal departments.

Equal Employment Opportunity

Ace Electric is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetic information veteran status or any other status protected by applicable federal state or local law.

Employment Eligibility

Employment is contingent upon verification of work authorization successful completion of any required background checks and compliance with company policies.

Required Experience:

Senior IC