Coordinator, Event and Facility Operations, Department of Athletics

External Applicants:

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Job Description Summary

This position performs a variety of tasks and functions while making strategic decisions essential to carrying-out the daily operational and event-specific management operations for all Wake Forest University athletic programs. Critical component of workforce to manage hundreds of Wake Forest Athletics events & activities annually.

** This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions:

• Leads facilities operations and event management in the areas of facilities management event operations external rentals and other related responsibilities.
• Supervises facilities management of McCreary Football Field House Spry Stadium Kentner Stadium and the Wake Forest Tennis Center; coordinates gameday operations and long-term facility maintenance.
• Works independently as the primary game manager for select sports that include but are not limited to Volleyball Womens Tennis and Mens Tennis; manages all event operational logistics including but not limited to: serving as the visiting team liaison coordinating travel logistics and covering practices preparing and distributing operational guides visiting team materials and tournament manuals organizing credential and signage production and preparing hospitality spaces.
• Ensures events and facility operations comply with relevant regulations permits and licenses. Implements safety protocols and emergency procedures as needed. Identifies and mitigates risks associated with selected events and facility operations.
• Provides regular updates and reports on event and facility operations to the Assistant Athletic Director of Event and Facility Operations.
• Coordinates and communicates with necessary event support staff ie: ball people public address announcers scoreboard operators parking staff security and police student staff medical services etc.
• In-game responsibilities include but not limited to management of crowd control facility and technology troubleshooting upkeep of field/court team and official liaison support staff oversight operation of scoreboards clocks sound equipment metal detectors and all other security implementation.
• Supports the Assistant Athletic Director and Assistant Directors of Athletic Event and Facility Operations with football mens and womens basketball and select event operations activities. This includes pre-event coordination with internal and external partners event operations post-event breakdown and logistics.
• Serves as primary department contact to assigned vendors and external partners.
• Coordinates the upkeep and maintenance of facilities ensuring playing fields and courts are prepared for team practices or games including but not limited to: goals nets press box restrooms trash removal electronics and speakers and lights.
• Maintains supplies and equipment inventory oversees and coordinates the maintenance and upkeep of department-owned and rented vehicles.
• Attends all Event and Facility Operations staff and operational meetings.
• Assists Event and Facility Operations staff and Senior Associate Athletic Director of Capital Projects and Operations with special projects which may include research meetings written reports and long-term planning projects.
• Conducts post-event evaluations to assess the success of events identify areas for improvement and gather feedback from clients and attendees. Implements changes based on evaluation findings.

Required Education Knowledge Skills Abilities:

• Bachelors degree
• Ability to perform medium work: exerting up-to 50 pounds of force occasionally and/or 20 pounds frequently and/or 10 pounds of force constantly to move objects. Subject to inside and outside environmental conditions; subject to extreme heat and cold; subject to hazards and atmospheric conditions; subject to oils; exposed to infectious diseases.
• General knowledge of all ACC and NCAA competition guidelines related to game management.
• Ability to communicate with various constituents: general public students coaches and administrators.
• Strong work ethic.
• Excellent organizational skills.
• Customer service oriented.
• Computer skills in Microsoft Office & Google applications.
• Excellent verbal and written communication skills.
• Ability to work evenings weekends and holidays.
• Must be able to meet the requirements of the Universitys automobile insurance policy.

Preferred Knowledge Skills Abilities:

• At least one year of related experience
• Sports management/business degree or coursework.
• Previous experience working within an intercollegiate athletic program.

Accountabilities:

Responsible for own work

Additional Job Description

Time Type Requirement

Full time

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .