Contracts Specialist

Contracts Specialist

The HORIBA Group of worldwide companies provides an extensive array of instruments and systems for applications ranging from automotive R&D process and environmental monitoring in-vitro medical diagnostics semiconductor manufacturing and metrology to a broad range of scientific R&D and QC measurements. Proven quality and trustworthy performance have established widespread confidence in the HORIBA Brand.

Inspired by our unique motto JOY and FUN we focus on social responsibilities by building state-of-the-art products for scientific advancement; especially for protecting health safety and the environment. HORIBARIANs the HORIBA employees all over the world look forward to working with additional creative and entrepreneurial self-starters.

Our legal department is searching for Contracts Specialist to join our team in Irvine CA. The ideal deal candidate is an organized and motivated contract professional who can manage contract workflows and administer the organizations contract lifecycle management (CLM) system. This role would handle the day-to-day coordination and review of contracts working closely with business teams across the organization to ensure contracts are processed efficiently tracked accurately and comply with company policies and procedures.

Key Responsibilities

Contract Administration & Review

• Review routine commercial agreements and standard contract terms against approved contract templates playbooks and company standards.
• Identify non-standard terms and escalate legal or business risks as appropriate.
• Prepare revise and coordinate contracts amendments renewals and termination agreements.
• Track contract status and facilitate internal review and approval processes.
• Support negotiations of standard business terms with customers vendors and partners.

Contract Lifecycle Management (CLM)

• Administer and maintain the companys contract management system.
• Manage contract intake workflow routing approvals execution and repository management.
• Monitor contract obligations key dates renewals and expirations.
• Generate reports and dashboards on contract activity cycle times and compliance metrics.
• Support electronic signature processes and document retention requirements.

Process Improvement & Compliance

• Maintain contract templates clause libraries and playbooks.
• Assist with process improvements to increase efficiency and reduce turnaround times.
• Support internal audits and compliance initiatives.
• Ensure contracts are stored and managed in accordance with company policies.

Stakeholder Support

• Partner with procurement sales and operations teams throughout the contract lifecycle.
• Train business users on contract processes and CLM system functionality.
• Provide contract status updates and reporting to leadership.

Desired Qualifications and Skills

• 3-5 years of experience in contract administration contract management legal operations or equivalent experience preferably in a corporate legal department or technology company
• Experience working with contract lifecycle management (CLM) systems as well as developing workflow templates or reporting within a CLM system.
• Familiarity with commercial contract terms and risk assessment.
• Strong analytical organizational and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage and support multiple projects and deadlines.

• Ability to work independently and in a team environment
• Be able to work effectively with all levels of employees and management.

Compensation Package:

HORIBA offers a competitive compensation package that includes a 401(k) plan with match; employee group dental vision life and disability (short and long-term) paid for by the company; medical insurance family dental and vision insurance and supplemental life insurance available with reasonable employee contributions; employee assistance program; paid holidays vacation and sick time; flexible spending accounts; and educational reimbursement and commuter benefit programs.

If you are an individual with a disability and need an accommodation during the application/hiring process please email or call for assistance. HORIBA will provide reasonable accommodation upon request to support individuals with disabilities to be able to participate in the hiring process. HORIBA is committed to making our workplace accessible for individuals with disabilities.

Qualified candidates can expect to earn between $82000 to $91000 in this role.

EEO/Veteran Status/Disabilities.