Contract Specialist

Scheduled Shift: Monday-Friday 0800-1700 and other shifts as needed.

Location: Woodward

JOB SUMMARY:

The Contract Specialist is responsible for coordinating and managing all aspects of contract administration within a department. This role includes negotiating drafting monitoring and evaluating contracts to ensure accuracy effectiveness and compliance with applicable federal state and county regulations as well as organizational policies.

ESSENTIAL FUCTIONS:

1. Contract Management

a) Independently leads and executes the full contract lifecycle management of complex contracts for the department including solicitation negotiation execution administration performance monitoring and closeout.

b) Exercises sound judgment in interpreting and applying federal state and local regulations mitigating contractual and financial risk and ensuring compliance with organizational policies.

c) Coordinates all steps for bids quotes and request for proposal process.

d) Provide technical assistance to vendors regarding contract inquiries business owners expectations and contract requirements.

e) Serves as a primary resource and advisor to internal stakeholders and vendors and as a key liaison with Legal Strategy and Purchasing to ensure timely compliant and effective contract execution in support of operational and capital objectives.

f) Track and manage contractual requirements related to scope of work (SOW) refinement operational activities and capital projects to ensure accuracy and regulatory compliance. g) Research and remain current on available cooperative procurement resources.

2. Conduct regular review and revision of contract management policies and procedures to ensure continued effectiveness compliance and alignment with regulatory and organizational requirements

3. Develop and deliver training to ensure personnel understanding and consistent application of contract management policies procedures and system functionality.

4. Coordinate all phases of contract preparation and administration including vendor contracts professional services agreements laboratory services agreements leases change orders amendments licenses memorandum of understanding and other contractual arrangements.

MINIMUM EDUCATION:

High School diploma or equivalent.

MINIMUM EXPERIENCE:

Five (5) years relevant experience in contract administration accounting finance or legal.

OTHER REQUIREMENTS:

Knowledge of Contracting and Procurement processes and terminology.