Compliance Specialist

The Compliance Specialist administers assigned compliance programs and processes related to Title IX Title VI Title VII Section 504 IDEA ADA FOIA and related laws regulations policies and procedures. The position manages complaint intake and case tracking coordinates investigative and records-related activities administers the divisions FOIA request process and supports responses to regulatory inquiries audits and compliance matters.

The Compliance Specialist reviews and evaluates information maintains case management systems monitors deadlines and required actions prepares correspondence and reports and analyzes compliance data to identify trends and opportunities for process improvement. The position serves as a resource and liaison to schools and departments regarding established compliance processes and requirements and exercises independent judgment in managing assigned responsibilities while referring complex or sensitive matters for appropriate administrative or legal review.

This position requires a high degree of confidentiality organization attention to detail and sound judgment in the handling of sensitive student employee investigative and legal information.

Essential Job Functions:

• Administers assigned compliance programs and processes related to Title IX Title VI Title VII Section 504 IDEA ADA FOIA and related laws regulations policies and procedures.
• Reviews evaluates and manages complaints and compliance-related concerns involving discrimination harassment retaliation bullying and accessibility issues determining appropriate intake routing follow-up and escalation based on the nature of each matter.
• Establishes and maintains case management systems and procedures to ensure accurate tracking of complaints investigations deadlines required actions and resolution status.
• Manages the intake process by evaluating initial information and supporting documentation identifying additional information needed and determining appropriate next steps within established procedures.
• Coordinates and supports assigned investigative activities by organizing interviews reviewing relevant materials maintaining evidence and documentation and ensuring investigative processes are appropriately documented and timely.
• Develops correspondence summaries timelines case documentation and other materials related to compliance matters exercising judgment regarding the information necessary to support appropriate administrative review and action.
• Oversees compliance tracking systems and processes evaluating information for accuracy and completeness and taking appropriate action to address deficiencies or delays.
• Coordinates and manages the preparation of materials and records in response to internal requests audits regulatory inquiries and Office for Civil Rights (OCR) submissions determining appropriate documentation and information needed for each response.
• Administers the divisions Freedom of Information Act (FOIA) request process by evaluating requests coordinating the identification and collection of responsive records monitoring statutory deadlines and preparing draft responses and recommendations for review as appropriate.
• Monitors and evaluates deadlines associated with complaints investigations and required responses determining appropriate follow-up and coordinating with responsible staff to ensure timely completion of required actions.

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Education and Experience:

• Bachelors degree or coursework in paralegal studies legal assisting criminal justice public administration business administration or related field
• Three (3) years of experience in an administrative support legal assistant paralegal records management compliance support human resources or similar office environment
• Experience working with confidential records case files or regulated documentation processes.

Preferred

• Experience in a school division government agency law office or other compliance-driven environment.

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

To learn more about Spotsylvania County Public Schools please visit our website athttps:// Benefits & Compensation:

SCPS offers a comprehensive total rewards package designed to support employee well-being financial security and professional growth:

• Competitive Compensation: Equitable and competitive salary schedules based on experience and role.

• Retirement Security: Enrollment or seamless transfer within the Virginia Retirement System (VRS) featuring defined benefit plans and employer-matched contributions.

• Health & Wellness: Robust health care benefit plans Employee Assistance Programs (EAPs) and employer-paid life insurance.

• Paid Time Off & Leave: Monthly Paid Time Off (PTO) accrual FMLA coverage and Short-Term Disability benefits.

• Professional Growth: Tuition reimbursement opportunities to support ongoing education and career advancement.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

Required Experience:

IC