CoMotion Labs Operations Coordinator

Job Description

CoMotion Labs has an outstanding opportunity for an Operations Coordinator (Administrative Assistant 3 NE S SEIU 925 Non Supv) to join their team.

About this Opportunity

Reporting to the Director CoMotion Labs the Operations Coordinator provides complex administrative and operational support across CoMotion Labs incubator network. This role ensures smooth space operations member services and day-to-day office and site functions. This position also receives operational guidance work direction and priority setting from the Life Science Manager.

The Operations Coordinator is a key point of contact for members guests vendors and internal partners playing a critical part in maintaining a welcoming well-run environment across multiple locations. The right person in this role is comfortable with variety takes initiative in a fast-moving environment and brings a consistent customer-service orientation to everything they do.

This is a full-time in-person position based primarily at Fluke Hall with one scheduled day per week at the Startup Hall Tech location and additional coverage at other CoMotion Labs sites as operational needs arise.

Key Responsibilities

• Space & Member Experience 30%

• Serve as the welcoming primary point of contact at Fluke Hall for members guests and visitors; onboard new members and prepare records communications access requests and orientation materials.

• Operations & Administration 30%

• Create and maintain administrative procedures inventory and vendor relationships; assist with event logistics; and coordinate track and report on department-wide projects and delegated tasks to support efficient operations and UW policy compliance.

• Communications & Scheduling 20%

• Serve as the primary communications point of contact by answering phones routing emails/voicemails and resolving routine inquiries about CoMotion Labs services and policies (escalating policy-sensitive matters as needed); manage scheduling mail processing and draft internal communications and correspondence on behalf of management.

• Data Reporting & Team Support 20%

• Manage member records and department data generate reports review documents and applications for accuracy and compliance maintain and assist with preparation/tracking of contracts and vendor documentation provide administrative coverage at other CoMotion Labs locations as needed and perform other duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

Requires High School/GED AND three years of office or administrative support experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Preferred Qualifications

• Strong written and verbal communication skills with proficiency in Microsoft Office and Google Workspace

• Experience in a university innovation or startup environment including familiarity with UW systems and policies

• Experience coordinating events and/or managing vendors

• Comfortable working in ambiguous fast-changing environments and troubleshooting facilities-related issues

• Ability to lift up to 40 lbs

• Experience working in a laboratory shop or other technical/regulated environment

Working Conditions

• Full-time in-person position based primarily at Fluke Hall

• One scheduled day per week at the Startup Hall Tech location with additional coverage at other CoMotion Labs sites as operational needs arise

• Scheduling flexibility required to support events

• Subject to UW employment policies; classified under the Administrative Assistant series

About the Team

CoMotion Labs part of CoMotion serves as a multi-industry incubator for early-stage startups in the greater Seattle area as well as the UW community. Join a fast-paced collaborative team dedicated to helping entrepreneurs and researchers bring their ideas to life and play a direct role in launching the next generation of UW-affiliated startups.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.