Certification Administrator
Job Location:
Job Location:
Baltimore, MD - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
3 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction
When you join the Maryland Department of Human Services (DHS) you join a team of more than 5000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support preventive services and caring for children and adults.
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland we leave no one behind.
GRADE
17
LOCATION OF POSITION
Maryland Department of Human Services
Division of Administrative Operations
25 South Charles Street
Baltimore MD 21201
Main Purpose of Job
This position is responsible for certifying reviewing approving recording and tracking procurement transactions for the Division of Administrative Operations (DAO) 24 Local Departments of Social Services (LOSS) Real Estate Operations and processing through Annapolis. The incumbent also assists with budget preparations for DUTIESTracks and monitors expenditures and appropriations for DAO.
POSITION DUTIES
- Tracks and monitors expenditures and appropriations for DAO;Creates spread sheets to tally cost of purchases within the Division based on funding regulations. The DAO budget is approximately $29 million ( excluding salaries).
- Assists immediate supervisor with change orders and/or budget spending plan amendments by certifying the availability of funds for the Divisions contracts travel requests project goods and commodities request for service.
- Responsible for the input and tracking of requisitions into the Financial Management Information System (FMIS). Creates an approval sheet for the Director or Deputy Director for their written or electronic approval. Prepares access letter to track requisition through Budget and Procurement process.
- Assists in preparing the expenditure report and notifies immediate supervisor of any discrepancies (for the Director of DAO).
- Assists in updating the fiscal policies for administrative procedures for the Division. Assists in managing the Divisions budget for accuracy in processing and reporting to ensure efficient and seamless operations.
- Responsible for the input and tracking of invoices into the Invoice Submission Portal.
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications to be considered and to appear on the list of people eligible for hire. Please read all requirements before applying.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelors degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Masters degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules regulations policy procedures and processes or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.
- One year of experience using the Financial Management Information System (FMIS) to input monitor or track requisitions.
- One year of experience assisting with budget preparations tracking expenditures against appropriations or creating spreadsheets to monitor multi-million-dollar budgets.
- One year of experience with the State of Maryland or public sector procurement policies and procedures including experience processing procurement transactions for services commodities or renovation projects.
LICENSES REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.
If you are in State service and are a promotional candidate your salary will be determined in accordance with State of Maryland guidelines.
EXAMINATION PROCESS
The examination will consist of a rating of your education training and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore it is important that you provide complete and accurate information on your application.
For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.
BENEFITS
As an employee of the State of Maryland you will have access to outstanding benefits including: health insurance dental and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS
Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
Annual Leave ten (10) days of accumulated annual leave per year.
Sick Leave fifteen (15) days of accumulated sick leave per year.
Parental Leave up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
Holidays State employees also celebrate at least twelve (12) holiday per year.
Pension State employees earn credits towards a retirement pension.
Positions may be eligible for telework.
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you are unable to apply online you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian Department of Human Services Examination Services Unit 25 S. Charles Street Room 1116-F Baltimore MD 21201.
Or email ; voice .
If you are having difficulty with your user account or have general questions about the online application system please contact the MD Department of Budget and Management Recruitment and Examination Division at or
Do not submit unsolicited documentation. Resumes should not be viewed for a completed state application.
TTY Users: call via Maryland Relay.
As an equal opportunity employer Maryland is committed to recruiting retaining and promoting employees who are reflective of the States diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
We thank our Veterans for their service to our country and encouraged them to apply.
Required Experience:
Unclear Seniority
