Capital Reporting System Administrator

In addition to the current opening this recruitment may be used to establish a pool of qualified candidates to fill future Career Service vacancies within the Solid Waste Division over the next six (6) months.

The King County Department of Natural Resources and Parks Solid Waste Division (SWD) is looking for a motivated and detail-oriented professional to join our Project Management Office (PMO) as a Capital Reporting System Administrator (Project/Program Manager II). If you enjoy solving problems working with data and supporting meaningful public projects this is a great opportunity to make an impact.

In this position you will take the lead in managing and enhancing the Project Information System Management (PRISM) database the divisions internal system for accessing and reporting capital project information helping ensure accurate timely and meaningful capital project reporting. Youll partner closely with project managers and program staff to troubleshoot issues improve processes and support data-driven decision-making across the PMO.

This position offers a strong opportunity to deepen your experience in project controls reporting and public infrastructure programs. The most competitive candidates will bring experience with project reporting systems strong analytical and communication skills and familiarity working in local government or similar organizations.

About this Role:

This position serves as the subsystem administrator providing user support and program support within the Solid Waste Divisions Project Management Office (PMO). The role leads administration of the PRISM system the department-developed project information and reporting tool used within the Solid Waste Division supports and guides project managers and engineers in its effective use and acts as the divisions liaison with partner teams to coordinate system addition to targeted administrative support this position helps enable a team that manages and delivers capital improvement projects across SWD. By strengthening reporting processes and system use this role contributes to efficient well-coordinated project delivery across a diverse portfolio.

Members of the Solid Waste Divisions Project Management Office (PMO) manages and supports Capital Improvement Projects that maintain and enhance critical SWD assets including transfer stations drop boxes the Cedar Hills Regional Landfill and other essential systems that support division goals. The section leads the Divisions project management efforts by coordinating project teams consultants contractors and technical staff to ensure successful project delivery and alignment with organizational and sponsor requirements.

Within this environment the Capital Reporting System Administrator plays a key role in supporting capital program delivery by managing the PRISM system strengthening project reporting and ensuring accurate reliable data is available to project teams and leadership to support decision-making and effective project execution.

Commitment to Equity Racial and Social Justice:

King County named after Dr. Martin Luther King Jr. is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity racial and social justice making it a foundational and daily expectation for all this role you will actively apply these principles in all aspects of your work. Learn more about our commitment at now for a rewarding career at theSolid Waste Division of the King County Department of Natural Resources & Parks. Join our talented workforce in protecting and restoring the natural environment and promoting more resilient sustainable and equitable communities. Enjoy trainingcomprehensive benefits and growth opportunities.

What You Will Be Doing:

• Serve as liaison between SWD and Wastewater Treatment Divisions PRISM team.
• Oversee PRISM user access administration for SWD including account setup updates and access control compliance.
• Train onboard and support PRISM users in following established business processes.
• Coordinate quarterly capital project status reporting and submittals.
• Lead efforts to improve and streamline business processes related to project reporting and system use.
• Coordinate and lead biennial project forecast updates including guiding and supporting users through the process.
• Develop and coordinate programs or projects for PMO Team and cross functionally as needed.
• Participate in strategic planning and development and/or revise work procedures and process improvement.
• Develop and manage projects of limited scope within the unit.
• Analyze and evaluate data for assigned projects and technical systems and present options to management.
• Provide operational and logistical support to PMO staff including limited administrative duties as needed.

Experience Qualifications Knowledge Skills

Qualifications You Bring:

• Minimum one year of experience administrating or using a complex project tracking system.
• Strong technical aptitude with experience supporting individuals and groups in the use of systems and/or software programs.
• Demonstrated proficiency in supporting a team of technical staff.
• Experience supporting the administration maintenance or continuous improvement of business systems processes or reporting programs.
• Ability to manage scheduled reporting cycles or documentation updates with accuracy and consistency.
• Experience supporting operational or logistical activities in a project or program environment.
• Demonstrated ability to work on multiple tasks simultaneously and produce high-quality deliverables in a timely manner.
• Demonstrated ability to collaborate effectively with technical professionals and individuals from diverse backgrounds in dynamic team environments supported by strong interpersonal and communication skills.
• Advanced organizing planning and process management skills.
• Exceptional verbal and written communication skills.

Competencies You Bring:

• Customer Focus Building strong customer relationships and delivering customer-centric solutions.
• Tech Savvy Anticipating and adopting innovations in business-building digital and technology applications.
• Drives Results Consistently achieving results even under tough circumstances.
• Communicates Effectively Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust Gaining the confidence and trust of others through honesty integrity and authenticity.
• Situational Adaptability Adapting approach and demeanor in real time to match the shifting demands of different situations.

It Would be Great if You Also Bring:

• Administration or power user experience with a complex project tracking system.
• Experience with local government capital projects and project control.
• Experience as a software trainer.

Supplemental Information

Working Conditions:

• Work Location: The PMO team works in a hybrid model with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center 201 S. Jackson Seattle Washington 98104. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
  King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the departments hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
• Work Schedule: This full-time position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible with supervisor approval.
• Union Representation: This position is represented by Teamsters 117 Professional and Technical.

Application and Selection Process:We welcome applications from all qualified applicants. We value diversity diverse perspectives and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity completeness and alignment with the experience qualifications knowledge and skills essential for this role to determine which candidates may be invited to participate in a skills assessment along with one or more panel interviews.

To apply submit a:

Complete Application

Resume

Cover Letter

Note: Additional documents wont be considered during minimum qualification screening.

For more information regarding this recruitment please contact.

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Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.

Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.