Business Support Coordinator

Job Site Location Gaithersburg (JBB)

100% On site

Hematology R&D Translational Medicine

At AstraZeneca we followthe scienceto deliverlifechangingmedicines. Our purpose drives everything we do from advancing innovative research to fostering a collaborativehighperformanceculture for our people.

This Senior Business Support Coordinator role providesadvanced business operational and communications supportto Hematology R&D Translational Medicine (TM) leadership. Reporting to the Director of TM Strategy & Business Improvement the roleoperateswith significant autonomy judgment and discretion enabling effective leadership engagement operational execution and organizational alignment across a dynamic global environment.

This position is based inGaithersburgand plays a visible role incommunications engagement and coordination across the TM organization in addition to executive and operational support.

Key Responsibilities

Executive & Business Operations Support

• Providehighlevel proactive business support to TM leadership independently managing complex executive calendars prioritization and scheduling across global time zones.

• Exercise sound judgment to resolve scheduling conflicts assess urgency andanticipateleadership needs.

• Coordinate domestic and international travel expenses andlogisticswith accuracy discretion andfollowthrough.

• Preparehighqualitypresentations reports briefing materials and documents under tight timelines often from incomplete or draft inputs.

Leadership Meetings & Governance Enablement

• Plan coordinate and support leadership meetings forums and offsites including agenda development materials preparation minutes and action tracking.

• Advise leaders on meeting structure flow andlogisticsto ensure efficientoutcomedrivenengagements.

• Supportcrossfunctionalinteractions with Business Planning & Operations Communications Finance HR and other R&D support partners.

Communications & Engagement (Expanded Scope)

• SupportGaithersburgs basedorganizational engagement activities such as townhalls leadership cascades workshops and internal events by managing communicationslogistics andfollowup.

• Draft edit and coordinate internal communications on behalf of TM leadership including team updates announcements group emails and collaboration platform posts (e.g.Workvivo).

• Tailor messaging for different audiences ensuring clarity consistency and alignment with TM and broader R&D priorities.

• Serve as a trusted point of contact to help connect people information and activities across the TM organization.

Vendor Contract & Operational Coordination (Expanded Scope)

• Provide business and operational support for Translational Medicine by coordinating vendor contracts including initiation tracking renewals and alignment with TM operational needs.

• Partner with internal stakeholders (e.g. Finance Procurement Operations) to ensure contracts are appropriately scoped documented and managed.

• Track key contract milestones and proactively flag risks renewals or actionstomaintaincontinuity of service.

Systems Processes & Continuous Improvement

• Maintain and manage information across key systems (e.g. Workday Capacitor Assigner MyTimePlanIT) ensuring data accuracy and accessibility.

• Apply strong knowledge of AstraZeneca processes policies and systems to drive efficient execution.

• Lead or support special projects focused on operational excellence communications or business improvement initiatives.

• As a member of the administrative support community providebackupsupport knowledge sharing and contribute to the development of best practices and standard ways of working.

Required Education Experience & Capabilities

• Min High School diploma;Bachelorsdegree preferred.

• 5 years of progressively responsible administrative or business support experience ideally supporting senior leaders.

• Advancedproficiencyin Microsoft Word Excel PowerPoint and Outlook.

• Excellent written and verbal communication skills with proven ability to interact confidently with senior leaders and diverse stakeholders.

• Strong organizational skills with the ability to manage competing prioritiesmaintainconfidentiality and meet tight deadlines.

• Demonstrated ability to work independentlyanticipateneeds and apply sound judgment.

• Experience working infastpaced matrixed environments with evolving priorities.

Desired / Differentiating Experience

• Experience supporting global organizations across multiple time zones.

• Prior experience in a pharmaceutical biotechnology or R&D environment.

• Experience supporting communications engagement initiatives or leadership events.

• Exposure to vendor coordination contract tracking or operational support activities.