Budget Analyst II

The Budget Analyst serves as the primary budget liaison for assigned departments providing guidance on budget management monitoring expenditures reconciling financial data supporting salary and position funding preparing financial reports and assisting with the annual budget development process. The position identifies budget risks improves financial forecasting and ensures timely accurate budget reporting for college leadership. By strengthening financial oversight enhancing service to departments and reducing compliance risks this role enables the Budget Director to focus on strategic planning complex financial analysis and college-wide budget initiatives.

Position Responsibilities

1. Department & Unit Budget Support

Serve as a budget liaison for assigned departments programs or functional areas within the college.
Respond to department requests for budget reports balances projections and explanations.
Assist department administrators with understanding USF budget structures funding sources and reports.
Translate central budget guidance from BFA into clear department-level instructions.
Provide routine budget status updates to department leadership.

2. Operating Budget Monitoring & Maintenance

Monitor budget-to-actual activity for assigned departments to ensure expenditures align with available funding.
Track budget balances and identify potential over- or under-spending.
Process and document budget transfers reallocations and corrections within the college.
Assist with maintaining internal budget tracking tools that supplement official USF systems.
Support college leadership by flagging emerging budget issues early.

3. Carryforward and Cash Reconciliation

Analyze and calculate carryforward balances for assigned areas.
Reconcile budgets as required.
Perform cash collections and cash reconciliation analysis in coordination with central reporting.
Track prior-year balances and ensure proper treatment in current-year budgets.
Support compliance with USF rules related to fund usage.

4. Salary Position and Benefits Budget Support

Assist with monitoring salary budgets OPS and benefits for departments.
Reconcile salary projections against actual payroll activity.
Track funded positions and verify appropriate funding sources.
Support departments with position funding questions and salary affordability checks.
Coordinate with HR and the Budget Director on salary-related adjustments.

5. Revenue & Enrollment-Related Analysis

Forecast revenue collections using available student credit hour or enrollment data.
Monitor revenue trends and identify variances from projections.
Assist with enrollment-driven budget analysis when applicable to the college.
Support revenue projections used in annual and in-year budget planning.

6. Financial Reporting & Analysis

Prepare standard and ad hoc budget reports for departments and college leadership.
Conduct variance analysis and explain differences between budgeted and actual amounts.
Identify anomalies inconsistencies or unusual trends in budget and financial data.
Support annual reporting needs such as operating budget comparisons and reconciliations.
Ensure reports are accurate consistent and aligned with official USF data sources.

7. Data Systems and Documentation

Use USF financial reporting tools (e.g. FAST/PowerBI/Finance Mart outputs) to extract budget and actuals data.
Reconcile college records with official university reports.
Research issues related to budget database systems missing fields or data discrepancies.
Maintain documentation of assumptions methodologies and recurring processes.
Support data cleanup and quality control efforts within the college.

8. Compliance & Policy Adherence

Ensure departmental budget activity complies with USF policies and procedures.
Review transactions and planned expenditures for appropriate funding source usage.
Assist with audit requests and internal reviews by providing documentation and analysis.
Help departments correct errors before they escalate to central offices.

9. Budget Development & Annual Cycle Support

Assist with the annual operating budget development process at the department and college level.
Collect review and validate departmental budget inputs.
Support preparation of budget comparison schedules revenue projections and required reconciliations.
Help ensure submissions to BFA are complete accurate and timely.

10. Collaboration & Professional Growth

Work closely with Budget Director on complex issues.
Participate in budget meetings training sessions and university workgroups as assigned.

Position Qualifications

Bachelors degree and a minimum of two (2) years of related experience.

Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.