Bookkeeper

BERTIE COUNTY SCHOOLS

Job Description

(Class descriptions are written as a representative list of the ADA essential duties performed by the entire classification.
They cannot include and are not intended to include every possible activity and task performed by every specific employee)

JOB TITLE: SCHOOL BOOKKEEPER

DEPARTMENT: School-Based

GRADE: 61-63 (based on school)

FLSA: Non-Exempt

REPORTS TO: Principal

SUPERVISES: None

TERMS OF EMPLOYMENT: 12 months

QUALIFICATIONS: Associates Degree preferred

Graduation from high school and some course work in bookkeeping with experience in data entry and bookkeeping or

Any equivalent combination of training and experience which provides the required knowledge skills and abilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Assures that all school funds are properly received and disbursed while maintaining accurate records
2. Prepares and maintains monthly payrolls for all school employees
3. Maintains a daily attendance record for all employees
4. Secures and assigns substitutes and maintains proper records for payroll
5. Verifies leave balances annually
6. Maintains financial records and accepts responsibility for state local federal and other allotments
7. Ensures expenditures do not exceed the school allotments
8. Generates requisitions and purchases orders; maintains inventory of supplies
9. Verifies invoices against purchase orders
10. Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters memos and announcements as required
11. Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students
12. Greets visitors parents volunteers etc. and directs them to their intended destinations
13. Completes forms permits reports notices or form letters with designated or routine information as needed
14. Assists with maintaining files of various information including but not limited to tardies dismissals correspondence forms reports and other materials
15. Distributes intra-office and general delivery mail
16. Serves as a liaison between employees and payroll specialists to help answer payroll-related questions
17. Performs other such tasks as assigned by the supervisor

PHYSICAL AND COGNITIVE REQUIREMENTS

The major physical and cognitive requirements listed below are applicable to the School Bookkeeper job classification for Bertie County Schools.

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

• Prepare read and comprehend a variety of job related forms reports spreadsheets maps plans records documentation and correspondence in all languages required by the job
• Understand and conform to all rules of punctuation grammar diction and style
• Speak to individuals or groups of people with poise voice control and confidence
• Respond adequately to inquiries or complaints
• Write using standard convention in all languages required by the job
• Apply principles of logical or scientific thinking to define problems collect data establish facts and draw valid conclusions
• Apply common sense understanding to carry out instructions furnished in written oral or diagrammatic form
• Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone Braille)
• Use/interpret job related terminology mathematical formulas and functions effectively and efficiently
• Deal with people beyond giving and receiving instructions
• Perform under stress deal with persons acting under stress and adapt when confronted with emergency situations
• Be sensitive to cultural differences among individuals and groups of persons
• Operate a motor vehicle
• Operate/use a variety of automated office machines and other office equipment
• Operate/use a variety of printing/graphic arts machines
• Operate/use a variety of audiovisual/electronic machines and devices
• Operate/use a variety of communication machines/equipment/devices
• Operate/use a variety of job specific machines/equipment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee regularly works indoors. The noise level in the work environment is usually minimal. The work is performed in the school office.