ServiceMaster is seeking a professional organized and customer-focused BilingualReceptionist Administrative Assistant to serve as the first point of contact for employees applicants clients and visitors.
This role supports the HR Manager and office staff while promoting teamwork and upholding the values and objectives of ServiceMaster. The ideal candidate is bilingual in Spanish detail-oriented proactive and able to manage multiple administrative tasks in a fast-paced environment.
Key Responsibilities
Front Desk & Office Support
Greet employees applicants clients and visitors in a warm and professional manner
Maintain a clean and welcoming lobby area
Keep kitchen and common areas clean organized and restocked
Receive and sign for deliveries and packages
Phone & Communication Management
Answer and direct incoming phone calls
Screen employee calls and forward messages to appropriate staff
Screen sales calls directed to management
Maintain and distribute the daily phone log before 9:30 AM
Staffing & HR Support
Print job applications and hiring packets
Maintain applicant tracking logs and Excel spreadsheets
Collect copies of IDs and take photos of new hires
Assist with onboarding and safety video coordination
Create workers compensation claim folders
Schedule interviews and send interview confirmation emails
Schedule employee training questionnaires within two weeks of hire
Data Entry & Administrative Tasks
Record employee call-outs and time-off requests in Excel
Add employees to Express Time and payroll spreadsheets
Prepare hiring documentation for payroll processing
Maintain records for warnings incidents and accident reports
Assist with filing and document organization
Employee Recognition & Support
Prepare birthday anniversary and sympathy cards for employees
Coordinate employee condolence flowers and cards
Assist with distributing supplies and tracking company equipment returns
Monthly & Miscellaneous Duties
Manage T-shirt inventory and office supply orders by the 10th of each month
Prepare the monthly newsletter by the 27th of the previous month
Update and distribute the Moda calendar by the last business day of the month
Laminate insurance cards key tags and other materials
Assist with internet copier and phone troubleshooting
Support company events such as quarterly meetings company picnics and open houses
Perform additional duties and special projects as assigned
Qualifications
Education & Experience
High School Diploma or equivalent required
Minimum of 2 years of experience as a Receptionist or Administrative Assistant
Bilingual in Spanish required
Skills & Abilities
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite including Excel
Ability to handle confidential information with discretion and professionalism
Personal Attributes
Professional appearance and positive demeanor
Strong problem-solving skills and proactive attitude
Ability to remain calm and composed in stressful situations
Team-oriented mindset with a strong customer service focus
How to apply: Please submit your resume along with a cover letter explaining why you would be a great fit for our team and company culture. We look forward to learning more about your experience and qualifications.
About us: We are a minority-owned business that has operated in the Portland metropolitan area for more than 50 years. We know that our approach to cleaning is an opportunity to provide remarkable service not simply a commodity. With consistent delivery as the foundation of our business we focus on service diversity and training to deliver the fundamental basics of green cleaning with excellence.
We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race color religion national origin political belief sex age Union activity marital status citizenship mental or physical disability sexual orientation or any other status protected under applicable local state or federal civil rights laws and regulations.
Compensation: $24.00 per hour
Built on a foundation of great brands and employees with a passion for service our vision is to be the leading provider of essential services through empowered people world-class customer service and convenient access. By joining ServiceMaster youll be part of a talented network of employees with a shared vision.
Our environment is a diverse community where successful people work together to achieve common goals.
This franchise is independently owned and operated by a ServiceMaster Clean franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee and not to The ServiceMaster Company LLC.
Required Experience:
Junior IC
Replies within 24 hoursBenefits:401(k)Dental insuranceHealth insurancePaid time offParental leaveVision insuranceServiceMaster is seeking a professional organized and customer-focused Bilingual Receptionist Administrative Assistant to serve as the first point of contact for employees applicants clie...
Replies within 24 hours
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
ServiceMaster is seeking a professional organized and customer-focused BilingualReceptionist Administrative Assistant to serve as the first point of contact for employees applicants clients and visitors.
This role supports the HR Manager and office staff while promoting teamwork and upholding the values and objectives of ServiceMaster. The ideal candidate is bilingual in Spanish detail-oriented proactive and able to manage multiple administrative tasks in a fast-paced environment.
Key Responsibilities
Front Desk & Office Support
Greet employees applicants clients and visitors in a warm and professional manner
Maintain a clean and welcoming lobby area
Keep kitchen and common areas clean organized and restocked
Receive and sign for deliveries and packages
Phone & Communication Management
Answer and direct incoming phone calls
Screen employee calls and forward messages to appropriate staff
Screen sales calls directed to management
Maintain and distribute the daily phone log before 9:30 AM
Staffing & HR Support
Print job applications and hiring packets
Maintain applicant tracking logs and Excel spreadsheets
Collect copies of IDs and take photos of new hires
Assist with onboarding and safety video coordination
Create workers compensation claim folders
Schedule interviews and send interview confirmation emails
Schedule employee training questionnaires within two weeks of hire
Data Entry & Administrative Tasks
Record employee call-outs and time-off requests in Excel
Add employees to Express Time and payroll spreadsheets
Prepare hiring documentation for payroll processing
Maintain records for warnings incidents and accident reports
Assist with filing and document organization
Employee Recognition & Support
Prepare birthday anniversary and sympathy cards for employees
Coordinate employee condolence flowers and cards
Assist with distributing supplies and tracking company equipment returns
Monthly & Miscellaneous Duties
Manage T-shirt inventory and office supply orders by the 10th of each month
Prepare the monthly newsletter by the 27th of the previous month
Update and distribute the Moda calendar by the last business day of the month
Laminate insurance cards key tags and other materials
Assist with internet copier and phone troubleshooting
Support company events such as quarterly meetings company picnics and open houses
Perform additional duties and special projects as assigned
Qualifications
Education & Experience
High School Diploma or equivalent required
Minimum of 2 years of experience as a Receptionist or Administrative Assistant
Bilingual in Spanish required
Skills & Abilities
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite including Excel
Ability to handle confidential information with discretion and professionalism
Personal Attributes
Professional appearance and positive demeanor
Strong problem-solving skills and proactive attitude
Ability to remain calm and composed in stressful situations
Team-oriented mindset with a strong customer service focus
How to apply: Please submit your resume along with a cover letter explaining why you would be a great fit for our team and company culture. We look forward to learning more about your experience and qualifications.
About us: We are a minority-owned business that has operated in the Portland metropolitan area for more than 50 years. We know that our approach to cleaning is an opportunity to provide remarkable service not simply a commodity. With consistent delivery as the foundation of our business we focus on service diversity and training to deliver the fundamental basics of green cleaning with excellence.
We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race color religion national origin political belief sex age Union activity marital status citizenship mental or physical disability sexual orientation or any other status protected under applicable local state or federal civil rights laws and regulations.
Compensation: $24.00 per hour
Built on a foundation of great brands and employees with a passion for service our vision is to be the leading provider of essential services through empowered people world-class customer service and convenient access. By joining ServiceMaster youll be part of a talented network of employees with a shared vision.
Our environment is a diverse community where successful people work together to achieve common goals.
This franchise is independently owned and operated by a ServiceMaster Clean franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee and not to The ServiceMaster Company LLC.
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