Assistant Vice President of Administration & Finance

FLSA Status: Exempt

Grade: 15

Position Summary

Reporting to the Executive Vice President of Administration and Finance EVPAF the Assistant Vice President of
Administration and Finance AVPAF is responsible for assisting EVPAF in oversight of functions processes and policies pertaining to the university accounting operations.

Essential Job Duties

Supervise oversee and provide leadership and training to the accounting departments and operations with
direct oversight of the Controller Purchasing and Bursar departments.
Completes various surveys federal/state regulatory filings etc. as needed.
Work with internal and external auditors.
Assists in coordinating the accounting and reporting functions of the accounting office for various particularly
financial reports including National Collegiate Athletic Association (NCAA) Equity in Athletics Disclosure Act
(EADA) and Internal Revenue Service (IRS) Form 941.
Ensures accurate and timely records of income expenses and other financial transactions for the university.
Ensures accuracy of student tuition fee accounts student refunds collections while providing support for billing
and payment processes.
Ensure Bursar compliance with federal state and institutional regulations.
Support the processing of requisitions and purchase orders through the Enterprise Resource Planning (ERP)
system.
Ensure compliance with Regional University System of Oklahoma (RUSO) Board Office of Management and
Enterprise Services (OMES) and state purchasing regulations.
Work with Purchasing with reviewing electronic requisitions verifying accuracy of documentation quotes
contracts and coding.
Assist in reviewing the prepared contracts for administrative approval and signatures.
Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar related or a logicalassignment to the position.

Qualifications

BA/BS in accounting business administration or related field Masters degree in accounting business
administration or related field preferred.
3-5 years experience in a leadership role in a college/university environment.
Knowledge of Higher Education.

Licenses/Certifications

None

Knowledge Skills and Abilities

Comprehensive understanding of higher education accounting operations
Proven track record of strategic decision-making and problem-solving in higher education
Comprehensive understanding of accounting principles and financial reporting standards
Ability to ensure accurate financial records and prepare complex financial reports
Knowledge of federal and state financial regulations related to student billing and financial aid
Understanding of institutional policies and procedures regarding student financial matters
Understanding of procurement operations and developing strategic vendor relationships
Understanding of procurement ethics fraud prevention and business etiquette
Experience with a range of office finance and database software required; experience with ERP or student
database software preferred.
Must have a strong work ethic and lead by example
Must be a professional credible and respected representative of the institution internally and in the community
Demonstrated willingness and ability to act ethically and socially responsible
Ability to communicate in a courteous manner

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of the job.

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounter while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

The work is performed in a typical office setting with moderate noise levels from conversations and standard office
equipment.

Supervisory Responsibility

Oversees the work of experienced professionals and subordinate managers assisting with obstacles within and across the accounting operations. May oversee the development of new methods resolve issues and regularly advise teams on complex matters. Report to the Executive Vice President of Administration and Finance EVPAF.

East Central University in compliance with all applicable Federal and State laws and regulations does not discriminate on the basis of race color national origin sex age religion disability marital status genetic information or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admission employment financial aid and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director 1100 E. 14th St. Danley Hall 111 Ada OK 74820.

Please ensure you have completed the Equal Opportunity Data Form with your application. Experience:

Exec