Asset Manager

DISCLOSURES
The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities/tasks may be modified and/or expanded over time. The company will inform the personnel member when changes in the respective job description are made.

ABOUT THE COMPANY

Enterprise Management Solutions LLC (EMS) is a full-spectrum consulting and management firm specializing in back-office operations financial infrastructure and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships optimizing operations and maintaining compliance across multiple industries including behavioral health primary care real estate supportive housing and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE: PHONE NUMBER:

HUMAN RESOURCES DEPARTMENT PHONE NUMBER: EXT 10

HUMAN RESOURCES DEPARTMENT EMAIL ADDRESS:

POSITION TITLE: Asset Manager

ALTERNATE TITLE(S): Quartermaster Enterprise Asset Manager Inventory Control Manager Property Accountability Manager Asset Accountability Manager

COMPANY: Enterprise Management Solutions LLC

DEPARTMENT: Property Facilities & Asset Management

DIVISION: Operations

UNIT: N/A

LOCATION: 3310 Eastern Ave Baltimore MD 21224

ACCOUNTABLE TO:
Managing Director Property Facilities & Asset Management

ACCOUNTABLE FOR: The Asset Manager is accountable for establishing implementing and overseeing a centralized enterprise-wide asset accountability and inventory management program. This role is responsible for asset custody lifecycle management valuation tracking auditing and control of organizational assets including equipment supplies furnishings technology company property and real estate-related assets.

WORK SCHEDULE: Full-time schedule. Standard work hours are generally Monday through Friday during business hours; however scheduling may vary based on operational needs facility requirements inventory projects audits asset transfers emergency operational needs and leadership directives. Occasional evening weekend or urgent availability may be required.

CLASSIFICATION: Full-time Non-Exempt hourly position.

COMPENSATION RANGE: $20.00 to $30.00 per hour commensurate with experience qualifications asset management background inventory control knowledge logistics experience technical proficiency and demonstrated ability to manage enterprise-wide asset accountability systems.

BENEFITS PACKAGE: This position is eligible for standard W-2 employee benefits including but not limited to those outlined in the Companys official benefits package. Eligibility and participation are subject to the terms and conditions of the applicable plans. Full details are provided in the current benefits package documentation.

ANTICIPATED TRAVEL: Periodic travel to company facilities departments and operational sites is required. Mileage reimbursement or company vehicle access may be provided based on assignment and company policy.

SUMMARY OF POSITION RESPONSIBILITIES

The Asset Manager also known as the Quartermaster is responsible for creating implementing and maintaining an enterprise-wide asset management and inventory control program for Enterprise Management Solutions LLC and affiliated operations.

This position serves as the central authority for asset accountability inventory accuracy asset custody issuance transfers returns disposal reporting and audit readiness. The Asset Manager will establish asset control systems conduct physical inventories implement tagging procedures maintain accurate asset records and ensure company property is tracked and managed throughout its lifecycle.

The Asset Manager works closely with Accounting & Finance Procurement Facilities Information Technology Compliance department leaders temporary inventory staff Virtual Assistants and executive leadership to support asset visibility financial reporting capital planning insurance documentation and operational accountability.

SCHEDULED DUTIES AND RESPONSIBILITIES

• Develop implement and maintain the organizations enterprise-wide asset management system policies procedures and SOPs.
• Create and maintain asset tagging systems using barcode QR code RFID serial number tracking or other approved methods.
• Manage issuance transfer return replacement and disposal of supplies equipment technology furnishings and company property.
• Select implement and administer enterprise asset management software and reporting tools.Conduct periodic audits and reconcile inventory discrepancies.
• Monitor asset lifecycle status maintenance needs repair history replacement schedules and disposal recommendations.
• Prepare asset reports inventory summaries discrepancy reports and audit documentation for leadership review.
• Serve as the central point of contact for enterprise asset accountability and operational asset management.
  
• Perform other related duties as assigned.
• Ensure asset data is accurate secure organized and accessible to authorized personnel.
• Manage temporary inventory staff and coordinate with Virtual Assistants for administrative tracking data entry and reporting support.
• Support budget forecasting capital replacement planning annual audits and insurance reporting.
• Collaborate with Accounting & Finance Procurement Facilities IT Compliance and department leaders regarding asset tracking reporting and accountability.
• Maintain accurate asset records including acquisition costs depreciation replacement values maintenance history location assigned user and asset condition.
• Establish and monitor chain-of-custody controls for organizational assets.
• Conduct physical inventories across company facilities departments and operational units.

UNSCHEDULED DUTIES AND RESPONSIBILITIES

• Respond to urgent asset accountability inventory equipment supply facility or operational property concerns.
• Investigate missing damaged transferred unreturned or improperly documented assets.
• Coordinate with leadership and departments regarding urgent inventory discrepancies or asset control concerns.
• Provide additional support during company moves facility openings program launches property changes or operational expansions.
  
• Complete other related duties as assigned by executive leadership.
• Assist with corrective action plans related to asset control documentation gaps custody concerns or inventory inaccuracies.
• Support unplanned audits inspections insurance requests financial reporting needs or compliance reviews.
• Assist with unexpected asset transfers equipment recovery emergency supply needs or urgent facility support.

PHYSICAL DEMANDS:

• Ability to travel to company facilities offices storage areas and operational sites as needed.
• Ability to sit stand walk bend reach climb stairs and use a computer or mobile device for documentation.
• Ability to operate company-owned vehicles for site inspections asset transfers or inventory-related assignments when authorized.
  
• Ability to communicate effectively with staff vendors department leaders and executive leadership.
• Ability to lift carry move or transport supplies files equipment or materials as needed.
• Ability to conduct physical inventories asset inspections tagging and equipment verification.

WORKING CONDITIONS

• Work may take place in office settings storage areas company facilities operational sites residential program locations and other assigned company properties.
• Must be able to work in a fast-paced environment with multiple priorities deadlines and asset control responsibilities.
• Must maintain professionalism confidentiality accountability and accurate documentation at all times.
  
• May require occasional evening weekend or urgent availability based on asset transfers audits facility needs emergency operations or leadership requests.
• Position requires in-person work and periodic travel between facilities and operational sites.

COMPETENCIES AND SKILLS

• Strong knowledge of enterprise asset management inventory control logistics property accountability and supply chain procedures.
• Technical proficiency with asset management software barcode systems QR code systems RFID tracking serial-based inventory systems spreadsheets and reporting tools.
• Strong organizational analytical problem-solving and documentation skills.Strong leadership skills including project management workforce coordination temporary staff oversight and cross-department collaboration.
• Understanding of acquisition costs depreciation replacement value maintenance history capital planning and audit support.
• Ability to work independently while remaining aligned with executive leadership direction.
  
• Ability to manage confidential financial operational and property-related information with professionalism and discretion.
• Ability to work with Accounting & Finance Procurement Facilities IT Compliance and operational leaders.
• Ability to identify inventory discrepancies and implement corrective action.
• Experience with systems such as IBM Maximo SAP EAM Asset Panda or similar asset management platforms preferred.
• Ability to establish asset management systems policies SOPs and chain-of-custody controls.

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

• Bachelors degree in Operations Management Supply Chain Management Facilities Management Business Administration Logistics Accounting or a related field preferred.
• Minimum of 5 years of experience in asset management logistics inventory control facilities operations enterprise inventory management property accountability or a related field preferred.
• Experience managing large inventories and coordinating with finance accounting procurement facilities or operations teams preferred.
• Valid drivers license with a clean driving record required.
• Ability to operate company-owned vehicles for site inspections and asset transfers when authorized.
• Must be reliable organized detail-oriented and able to maintain accurate asset records.
• Must demonstrate strong written and verbal communication skills.
• Reliable personal vehicle required for periodic travel to facilities and operational sites.
• Military Quartermaster logistics supply chain or property accountability experience is a plus.
• Experience implementing asset management systems from the ground up is highly preferred.
• Equivalent experience may be considered in lieu of preferred education.

Required Experience:

Manager