Admistrative Coordinator

Position Summary

The Administrative Coordinator provides part-time administrative office facilities safety and site support for the Warren NJ location. This role serves as a key onsite point of contact for employees visitors vendors and service providers helping ensure the site operates in a safe organized professional and employee-focused manner.

Position Scope

This role supports the day-to-day administration of the Warren site including office operations site safety administration visitor coordination vendor support facilities follow-up meeting and event coordination supplies mail employee support and general site organization. The position requires strong attention to detail professionalism follow-through confidentiality and the ability to support multiple site needs in a part-time schedule.

Essential Duties and Responsibilities

• Supports the development coordination and ongoing administration of the Warren office safety program including office safety procedures visitor safety requirements emergency information safety communications documentation and related site records.

• Coordinates office safety activities drills and training logistics including fire drills CPR/first aid training safety meetings safety communications and other office-environment safety training or events as needed.

• Helps ensure office safety equipment supplies postings and related materials are maintained current accessible and aligned with applicable site requirements.

• Provides day-to-day administrative and operational support for the Warren site serving as a point of contact for employees visitors vendors and service providers.

• Manages general office administration including office supplies mail distribution kitchen and breakroom upkeep conference room readiness storage areas office equipment support and overall site organization.

• Coordinates facility-related needs including cleaning services maintenance requests heating and cooling issues furniture setup or repairs vendor scheduling service calls and timely follow-up.

• Supports front desk and visitor administration including reception coverage visitor sign-in badge/access coordination meeting room preparation and adherence to site safety and security requirements.

• Coordinates onsite meetings and events including town halls leadership meetings employee lunches celebrations team gatherings and other site activities ensuring logistics materials room setup catering and vendor support are effectively managed.

• Provides administrative support to other departments as needed including assistance with documents meeting materials scheduling reports presentations filing coordination tasks and other business support activities.

• Supports onboarding and employee experience activities for the Warren site including workspace preparation coordination with internal partners welcome materials and general administrative support for new employees and visitors.

• Partners with HR site leadership safety facilities IT and business teams to support site standards employee needs and daily office operations.

• Maintains confidentiality and exercises sound judgment when handling sensitive proprietary employee vendor and business-related information.

• Performs other administrative and site-support duties as assigned based on business needs.

Education & Experience

Education:

High school diploma or equivalent required. Associates degree or additional administrative office management business safety or facilities-related training preferred.

Experience:

Minimum of 24 years of administrative office support office coordination facilities support receptionist or related experience required. Experience supporting an office corporate site laboratory site or professional business environment preferred.

Experience coordinating vendors office services safety documentation employee events visitor processes and general facilities needs is preferred.

Knowledge Skills & Talents

• Strong administrative organizational and follow-up skills.

• Ability to support office safety procedures documentation training logistics and site protocols.

• Professional communication skills and strong customer service orientation.

• Ability to manage multiple priorities in a part-time schedule with attention to detail.

• Strong judgment discretion and ability to handle confidential information appropriately.

• Proficiency with Microsoft Office including Outlook Word Excel and PowerPoint.

• Ability to coordinate with employees visitors vendors and internal business partners.

• Dependable onsite presence during required core hours.

• Willingness to support administrative needs across departments as business needs arise.

• Ability to work independently take initiative and follow through on site needs.

Working Conditions

This is a part-time onsite position based in Warren NJ. The role is expected to work approximately 2530 hours per week with required core onsite coverage from 10:00 a.m. to 2:00 p.m. Monday through Friday. Remaining hours may be flexible based on site and business needs.

Work is primarily performed in a professional office environment with occasional movement throughout the site to coordinate office meeting visitor supply safety or facilities-related activities. The role may require occasional lifting or moving of light office supplies setting up meeting rooms coordinating deliveries and interacting with vendors or service providers.

Pay

The estimated base pay range for this position is $19.23/hr $28.85/hr. Actual pay will be determined based on education certifications experience qualifications skills and geographic location. This position is eligible to participate in a short-term incentive program.

Benefits

Vantage offers a comprehensive benefits package to eligible employees including:

• Medical HSA dental vision

• FSA (limited purpose dependent care and commuter/parking)

• Life and AD&D insurance

• Accident hospital indemnity and critical illness insurance

• Short- and long-term disability

• EAP identity theft protection

• Paid time off Parental Leave

• 401(k) with company match

Equal Employment Opportunity

Vantage is an equal opportunity employer. Qualified applicantswill receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other protected category.

About Vantage

Vantage provides natural solutions to our customers technical performance and marketing needs through a unique combination of chemistry application expertise and service. Underpinned by our broad portfolio of formulations ingredients and actives that are built on a backbone of sustainable oils fats and their derivatives Vantage targets selected markets and applications including personal care food surface treatment agriculture pharma and consumer and industrial performance. Vantage is headquartered in Deerfield IL. operates in 11 countries worldwide and employs more than 1000 talented professionals focused on delivering exceptional customer experiences with every interaction.

We are a dynamic people-centered organization where youll be part of a collaborative global team. Embracing our cultural diversity we learn from each other to constantly improve adapt and iterate. We value the voices and talents of our colleagues empowering them to drive their unique ideas to completion. Were convinced that exceptionally motivated employees produce outstanding results and we celebrate them by fostering a culture of recognition development learning excellence and shared achievement. Most importantly we know youre going to like it here. For more information visit: or LinkedIn/vantage.