Administrative Specialist Manufacturing Engineering Section

We are seeking an Administrative Specialist to support the Manufacturing Engineering Section which includes the 321 Complex machine shops and Engineerings Machinist Apprentice Program. Under limited supervision you will perform a full range of moderately difficult administrative and task-oriented assignments in a dynamic fast-paced environment with frequent interruptions and shifting priorities. This position is in the Materials Engineering Division (MED) of the Engineering Directorate.

This position offers a hybrid schedule blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Represent management and serve as a resource for daily routine matters including organizational policies and procedures.
• Gather information from various sources compile data and prepare complex reports and presentations.
• Establish and maintain databases spreadsheets and tracking and filing systems.
• Independently schedule appointments and maintain calendars.
• Coordinate external visits including verifying security clearances preparing agendas arranging badging and disseminating information.
• Arrange travel and itineraries.
• Coordinate internal and external interviews.
• Serve as a backup Time and Absence Coordinator (TAC).
• Perform other duties as assigned.

Additional job responsibilities at the 405.4 level

• Manage complex calendars and independently determine scheduling priorities.
• Assist with coordination of multiple administrative components of Engineerings Machinist Apprentice Program.
• Plan and execute large-scale meetings and events from concept to completion coordinating logistics vendors timelines and on-site support.
• Compose sensitive administrative materials and generate correspondence on own initiative for signature.
• Interpret institutional and organizational policies and procedures.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Knowledge and experience in administrative support including accurate keyboarding editing grammar and proofreading; intermediate knowledge of office procedures techniques and methods.
• Strong organizational skills with attention to detail accuracy and follow-through.
• Experience working with limited supervision in an environment with rapidly changing priorities deadlines and frequent interruptions.
• Effective communication and interpersonal skills to interact with a diverse workforce and represent the organization at all levels of management both internal and external to the Laboratory with tact diplomacy and discretion.
• Demonstrated problem-solving and decision-making skills to identify issues and recommend administrative solutions.
• Demonstrated ability to be self-motivated and flexible with discretion and mature judgment in handling business-sensitive and/or classified information as well as personnel interactions.
• Intermediate computer skills including experience with Microsoft Office Suite database and calendaring software and the ability to learn new software quickly.
• Experience arranging domestic and/or foreign travel.

Additional qualifications at the 405.4 level

• Experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
• Demonstrated advanced customer service skills and advanced written and verbal communication skills to interact effectively with personnel at all levels in a scientific environment.
• Advanced experience compiling tracking monitoring resolving and reporting complex data and results with advanced organizational skills.
• Experience planning and executing large scale meetings and events with strong organizational and coordination skills to manage logistics vendors and on-site operations effectively.
• Demonstrated ability to be self-motivated and flexible with a high degree of discretion and mature judgment in handling complex business-sensitive and classified information as well as personnel interactions.

Qualifications We Desire

• Experience with COSMOS Timecard System.
• Knowledge of LLNL business applications and processes such as Smart Recruiters LAPIS LEAP LTRAIN TIME FTS VTS ePay and Cliqbook.
• Familiarity with LLNL Policies and Procedures.

Pay Range

$33.08 - $45.63 Hourly

$33.08 - $39.69 Hourly for the 405.3 level 
$38.03 - $45.63 Hourly for the 405.4 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.  

Additional Information :

#LI-Onsite

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time