Administrative Specialist II BPH Forensics

Are you passionate about making a real difference in peoples lives Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking aAdministrative Specialist II Forensicswho is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier more resilient community we encourage you to apply.

• Perform qualitative and quantitative analysis of medical records to ensure compliance with standards established by OMH TJC and other regulatory agencies.
• Organize record content according to facility standards. Independently assist healthcare providers with record room services. Prioritize work and adjust priorities based on request for assistance. File loose material and legal administrative papers into the medical records.
• Comply monthly reports: to include LPP Delinquency List Final Summary Tracking Report COC Plan Tracking Report Monthly Discharge Report.
• Audit closed patient records focusing on verifying key information used for compliance audits or quality improvement purposes; key task includes selecting a sample of closed records reviewing patient demographics checking for complete documentation evaluating treatment plans verifying discharge instructions identifying potential issues and documenting findings with corrective actions.
• Prepare Forensic Evaluation Services charts for scanning into the IA Folder. Scan FES records into the Team IA system. Document records scanned on Index worksheet for documentation purposes.
• Process request for release of information ensuring that request are following HIPAA and other guidelines and requirements for disclosure of records. Retrieve and process all incoming requests via telephone face to face or written for such release. Calculate collect and transmit fees associated with the release of information. Photocopy materials from the original medical record. Enter all disclosures into the Quantim Correspondence System. Additionally for discharged patients compile data to create and forward discharge packets to local Mental Health Centers and other requestors for continuity of patient care.
• Adhere to all Corporate Compliance duties Harassment-Free Workplace policies time and attendance policy and facilitate requirements for cultural awareness training.

• A high school diploma. Related clerical experience may be substituted for a high school diploma.
  

• Must be able to access patient care areas on all DIS campuses and work related locations.
• Must be able to walk stand climb stairs reach pull push bend stoop and lift up to 25 pounds.

• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire employee must:

• Be able to interact in a helpful and pleasant manner with all individuals.
• Be able to type at least 35 wpm and have general knowledge of a computer.
• Be able to understand the flow of health information within the department.
• Have knowledge of laws and regulations covering psychiatric medical records.
• Be able to respond to non-routine request for medical information.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health dental vision long-term disability and life insurance for employees spouse and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)