Administrative Services Specialist II

• Serve as a primary point of contact for campus partners who call or visit OCM in person providing guidance on OCM policies processes and service requests while connecting clients with appropriate OCM staff.

• Maintain and update departmental procedure documentation and operational guidelines. Monitor and support compliance with applicable university policies procedures and administrative requirements.

• Assist the AVP and Financial Manager with budget administration reconciliations travel administration payroll-related processes labor distribution activities employee appointment and position management and other financial and personnel transactions as assigned.

• Manage financial transaction processing for OCM and Printing Services including the collection and submission of IDTs the processing of invoices and requisitions and support for purchases made with universityassigned credit cards.

• Coordinate administrative and operational functions for OCM including office inventories key control equipment management facilities requests room scheduling and ordering of office supplies.

• Coordinate various special projects as assigned bytheAssociate Vice President.

• Coordinate departmental events meetings interviews trainings and visitor logistics including reservations catering and itinerary development.

• Provide administrative support to OCM leadership by assisting with departmental planning resource management and operational needs.

• Manage the offices promotional materials and publications inventory.

• Supervise student workers as needed.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

The Office of Communications & Marketing (OCM) Office Manager serves as the primary point of contact for campus partners who contact or visit the office providing guidance on OCM policies processes and service requests while directing clients to appropriate staff. Duties include but are not limited to: maintaining departmental procedure documentation and compliance; coordinating administrative and operational functions; assisting the Associate Vice President and Financial Manager with reconciliations and related transactions; coordinating departmental events meetings and visitor logistics; providing administrative support to OCM leadership; managing the offices promotional materials and publications inventory; coordinating special projects; and supervising student workers as needed.

Typical hours are Monday-Friday 8:00 a.m. - 4:30 p.m. Additional hours if/when needed.

Applicants are required to electronically upload a cover letter resume copy of transcripts required if applicable (official transcripts required upon hire) and complete contact information for three (3) references. References will be contacted at a later date. Submission of materials is the applicants responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level P2 Grade 8.

Benefits Information:

The University offers a competitive benefits package. Benefits include the accumulation of two vacation days per month one sick leave day per month and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university) retirement optional 401k and educational benefits.

Bachelors degree from an accredited institution. Three years of related professional experience in an administrative support role. Acceptable equivalents: an associates degree (or 60 relevant credit hours) from an accredited institution with five years of related experience or a high school diploma/equivalent with at least seven years of related experience. Strong organizational and time management skills ability to prioritize and manage multiple tasks simultaneously. Excellent verbal and written communication skills. High degree of professionalism and attention to detail. Proficiency with standard office software. Strong analytical skills. Ability to work effectively both independently and as part of a team.

Masters degree from an accredited institution. Experience in an higher education environment.