Administrative Services Manager C (Operations Manager)

The Opportunity: There are two (2) Administrative Services Manager C vacancies available. One position is assigned to the Workforce Education division and the other to the Arts & Sciences division. While both positions share the same classification each supports a distinct instructional mission with unique operational priorities.

The Workforce Education position supports career and technical education programs that prepare students to enter or advance in high-demand careers through workforce degrees certificates apprenticeships internships and industry partnerships. This division works closely with employers community partners and workforce agencies to ensure programs align with regional labor market needs and provide students with direct pathways to employment.

The Arts & Sciences position supports transfer-oriented academic programs that prepare students to successfully transfer to four-year colleges and universities. This division emphasizes academic excellence general education and student success while supporting pathways leading to bachelors degree completion.

The Unit Operations Manager C serves as the lead for fiscal and operational systems within an instructional unit at the college. Reporting to the Executive Dean this position supports budget development and strategy while leading fiscal tracking contract development personnel processes and administrative operations across multiple programs and funding sources.

This role ensures the integrity efficiency and continuous improvement of operational systems that support the unit including overseeing a diverse portfolio of funding sources and complex accounts. The position manages administrative staff tracks faculty workload and provides training and technical guidance to faculty staff and administrators.

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Support budget development analysis and financial strategy for the unit and lead all fiscal tracking and processes

• Provide administrators with budget information analysis and recommendations to support decision-making across a diverse portfolio of funding sources and complex accounts for a multi-million dollar budget;
• Streamline integrate and automate fiscal tracking and reporting processes;
• Develop and maintain complex spreadsheets and tools to support financial and operational activities;
• Maintain and monitor financial records for grants and allocations including tracking expenditures reconciling discrepancies and supporting budget planning;
• Assist deans in the development and modification of budgets for grants allocations and major projects;
• Track and analyze associate faculty costs and other major expenditure categories;
• Complete budget projections based on enrollment and schedule offerings.

• Manage collect and track all faculty evaluations for the unit to ensure accreditation standards;
• Plan develop implement and maintain systems for tracking budgets personnel contracts and program operations;
• Manage hiring processes and onboarding across the unit including preparing reviewing and tracking hiring documentation; monitor hiring timelines; and coordinate with Human Resources;
• Analyze operational processes and implement improvements to enhance efficiency and effectiveness;
• Support staff in developing automated or streamlined processes within administrative systems;
• Ensure compliance with policies procedures and applicable regulations;
• Track payroll expenditures and coordinate payroll corrections as needed;
• Track and document all student complaints and manage the process to conclusion ;
• Collect all syllabi and fulfill public requests for past syllabi;
• Interpret communicate and implement institutional policies procedures bargaining agreements and administrative directives within the unit to ensure compliance.

• Supervise full-time administrative support staff and part-time and student employees as assigned;
• Train assign work and evaluate the performance of supervised staff as assigned; participate in hiring decisions for such staff;
• Provide ongoing coaching feedback and professional development opportunities;
• Coordinate workload distribution and monitor performance to ensure effective and timely support of programs;
• Develop and maintain documentation and guidance to support consistent practices;
• Provide training and technical assistance to faculty staff and administrators on operational systems and processes;
• As needed provide high-level and confidential logistical support to the Executive Dean and Associate Deans including scheduling tenure committees unit meetings calendar and travel for the Executive Dean and other activities; planning and managing events etc.

• Track and manage faculty workload in alignment with program needs and budget constraints;
• Draft review and manage contracts agreements and memoranda of understanding with external partners and vendors;
• Coordinate contract development execution invoicing and management with internal departments and external entities;
• Ensure compliance with contractual requirements and applicable policies;

• Monitor accurate processing and track payments to contracted entities and partners;
• Help deans track and manage faculty release and projects;
• As needed process quarterly faculty salary contracts and stipends.

• Coordinate and monitor purchasing activities including purchase requisitions (PRs) purchase orders (POs) and vendor payments;
• Assist faculty staff and administrators with procurement of goods services and equipment;
• Monitor lab purchases for safety compliance;
• Coordinate travel authorizations reimbursements and related documentation;
• Provide guidance on purchasing and travel procedures and system use including supporting faculty and staff with professional development requests;
• Ensure compliance with institutional state and funding requirements.

• Knowledge of budgeting financial tracking and reconciliation processes;
• Knowledge of purchasing contracting and administrative compliance requirements;
• Knowledge of supervisory principles and staff development practices.

• Strong communication and interpersonal skills;
• Ability to analyze financial and operational data and provide recommendations;
• Ability to plan develop and implement systems and processes;
• Ability to interpret and apply policies and procedures in varied situations;
• Ability to train and support users with varying levels of experience;
• Ability to manage multiple priorities and deadlines;
• Ability to handle sensitive information with discretion and professionalism.

Minimum Qualifications:

• Bachelors degree in business administration public administration or related field and three (3) years of relevant experience in administrative operations budgeting or program coordination; OR associate degree and five (5) years of relevant experience in administrative operations budgeting or program coordination;
• Experience managing financial processes purchasing and/or personnel systems;
• Experience supervising staff or leading the work of others;
• Experience using enterprise systems (e.g. ERP systems such as ctcLink) and advanced spreadsheet tools in a related role.

• Experience managing and tracking grants or multiple funding sources;
• Demonstrated experience simplifying streamlining and/or automating processes;
• Experience with contract development and administration;
• Experience working in higher education particularly within a community or technical college.

Salary and Benefits:

• Salary is based on Range 60 Step A $5928 per month with periodic increments to $7774 per month. Starting salary may be dependent on education qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at Deadline:Priority screening will begin after August 9 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Priority Screening Date: August 9 2026
  Interviews with Committee: TBD
  Finalist Interviews: TBD
  Anticipated Start Date: September 16 2026
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • This classification is included in the classified staff bargaining unit represented by the Washington Public Employees Association WPEA.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at: Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273.