Administrative Operations Coordinator

Job Description

The Administrative Operations Coordinator (AOC) serves as a central operational leader within the School of Design providing comprehensive administrative scheduling and programmatic support across multiple academic programs. Reporting to the School Director this position ensures the effective execution of academic scheduling administrative processes events and external engagement activities. The AOC works collaboratively with program chairs faculty staff students and external stakeholders to maintain efficient accurate and policy-compliant operations in a dynamic and multidisciplinary academic environment.

Required Qualifications

Bachelors degree in business administration public administration higher education or a related field or equivalent experience.
Demonstrated experience in administrative coordination or operations support in a complex organizational environment.
Strong organizational communication and problem-solving skills.
Demonstrated ability to manage multiple priorities maintain confidentiality and ensure accuracy.
Experience with standard administrative systems (e.g. scheduling records management financial processes).

Preferred Qualifications

Experience in higher education administration.
Familiarity with university systems (e.g. Banner CMS platforms).
Experience supervising student employees or support staff.
Experience with event planning communications or web content management.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$50000 - $53000

Hours per week

40 hours per week

Review Date

06/15/26

Additional Information

This position is eligible for a hybrid work arrangement (up to one day per week of remote work) following a fully onsite onboarding period to support successful training and transition.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.